Officer - Talent Acquisition

Job Purpose

To manage and coordinate the end-to-end
recruitment process, from receiving manpower requirements and obtaining
necessary approvals to sourcing, candidate coordination, offer release, on-boarding
and related recruitment documentation. The role will also be responsible for
maintaining an updated talent pool and recruitment MIS to support current and
future manpower requirements.

 
Key Responsibilities

A. Manpower Requisition & Approval

• Receive and
  verify Manpower Requisitions (MRFs) raised by factories
  and various departments at Head Office.
  
• Compile and
  consolidate manpower requirements received from different factories and
  departments at HO.
  
• Verify the
  requirements in terms of position, designation, department, number
  of vacancies, replacement/new position and other relevant details.
  
• Coordinate
  with the concerned HRD personnel for obtaining management approval for the
  manpower requirements.
  
• Prepare and
  maintain a consolidated MRF sheet covering all approved
  and pending manpower requirements.
  
• Coordinate
  with the Corporate Office for obtaining necessary approvals for the
  consolidated manpower requirements.
  
• Maintain
  proper records of approved, pending and closed manpower requisitions.
  

B. Recruitment & Candidate Sourcing

• Verify
  approved manpower requirements and initiate recruitment activities
  accordingly.
  
• Prepare and
  post job requirements on relevant job portals and other
  appropriate sourcing channels.
  
• Search and
  source suitable candidates based on the approved job requirements.
  
• Screen
  resumes and shortlist candidates based on qualification,
  experience, skills, job fit and other position-specific requirements.
  
• Coordinate
  with the concerned HR/Department Heads for interview scheduling and
  candidate evaluation.
  
• Maintain
  regular follow-up with candidates throughout the recruitment process.
  
• Ensure
  timely closure of open positions as per the approved manpower requirement.
  

C. Candidate Database & Talent Pool

• Create and
  maintain a candidate database/talent pool of profiles
  received through various sources.
  
• Organize
  and maintain the database department-wise and designation-wise for easy future reference.
  
• Regularly
  update candidate status, interview details, selection status and other
  relevant information.
  
• Utilize the
  existing candidate pool for future vacancies wherever suitable profiles
  are available.
  
• Ensure
  confidentiality and accuracy of candidate information and recruitment
  records.
  

D. Candidate Documentation & Offer
Letter Coordination

• Coordinate
  with selected candidates for collecting all required pre-employment
  and joining documents.
  
• Verify the
  completeness of documents and follow up with candidates for any pending
  information.
  
• Share the
  required details and documents with the Corporate Office for processing
  and release of Offer Letters.
  
• Coordinate
  with candidates and Corporate Office to ensure timely release and
  acceptance of Offer Letters.
  
• Maintain
  records of offers released, accepted, declined and pending.
  

E. Pre-Joining & Onboarding Coordination

• Maintain
  regular communication with selected candidates during the notice period
  and until their date of joining.
  
• Follow up
  with candidates to ensure that they join on the committed date.
  
• Coordinate
  with the respective HR/Department Heads regarding the candidate's joining
  and onboarding requirements.
  
• Coordinate
  with the concerned Heads of Department for IT asset and system
  requirements for new joiners.
  
• Inform the
  IT Department well in advance regarding the required laptop/desktop,
  email ID, system access and other IT assets, as applicable.
  
• Ensure that
  the necessary onboarding arrangements are initiated before the candidate
  joins.
  
• Track
  joining status and update recruitment records accordingly.
  

F. Appointment Letter Coordination

• Prepare the
  required details of new joiners for Appointment Letter preparation on a monthly basis.
  
• Consolidate
  the new-joiner details and coordinate with the Corporate Office for
  preparation and release of Appointment Letters.
  
• Follow up
  for timely completion and maintain proper records of appointment letters
  issued.
  

G. Recruitment MIS & Reporting

• Prepare and
  maintain regular recruitment MIS and reports covering
  manpower requirements, sourcing, interviews, selections, offers, joining
  status and open positions.
  
• Maintain
  updated records of manpower requisitions and recruitment status.
  
• Prepare any
  other recruitment-related reports as required by the Reporting Manager.
  
• Provide
  recruitment-related data and information whenever required for management
  review.
  

Requirements

• Excellent oral and written communication skills
  in English.
  
• Ability to read, write and speak Kannada is
  mandatory.
  
• Good
  knowledge of recruitment and talent acquisition processes.
  
• Good
  sourcing and resume screening skills.
  
• Strong
  coordination and follow-up skills.
  
• Good
  interpersonal and candidate-handling skills.
  
• Good
  working knowledge of MS Excel, MS Word and email communication.
  
• Ability to
  maintain recruitment databases and MIS.