Operations Executive

Job Description – Operations Executive

Job Details

Job Title: Operations Executive

Location: Bhiwandi

Reporting To: Nayana Kondvilkar

Working Hours: 11:00 AM – 8:00 PM

Weekly Off: Friday

Job Summary

We are seeking a detail-oriented and
proactive Operations Executive to manage day-to-day operational activities,
including invoice generation, e-Invoice (IRP) and e-Way Bill generation,
production scheduling, and coordination with internal departments. The ideal
candidate should have a basic understanding of GST compliance, production
planning, and strong organizational and communication skills to ensure smooth
business operations.

Key
Responsibilities

·       Generate customer invoices
accurately and within defined timelines through the ERP system.

·       Create and process e-Invoices
(IRP) in compliance with GST regulations.

·       Generate e-Way Bills for
dispatches and ensure statutory compliance.

·       Coordinate with the production
team for effective production scheduling based on customer orders and delivery
commitments.

·       Monitor order status to ensure
timely production, dispatch, and delivery.

·       Coordinate with Stores,
Logistics, Sales, and Accounts teams for seamless order processing.

·       Maintain accurate records of
invoices, e-Way Bills, dispatch documents, and production schedules.

·       Verify customer purchase orders
and ensure accurate billing before dispatch.

·       Resolve invoice, documentation,
and dispatch-related issues promptly.

·       Prepare and maintain daily,
weekly, and monthly MIS reports related to operations.

·       Ensure compliance with company
policies, GST regulations, and operational procedures.

Qualifications

·       Bachelor's degree in Commerce,
Business Administration, Operations Management, or a related field.

·       1–2 years of experience in
operations, invoicing, production coordination, or a similar role.

·       Experience in a manufacturing
company will be an added advantage.

Preferred
Competencies

·       High attention to detail and
accuracy.

·       Strong time management and
multitasking skills.

·       Ability to work collaboratively
with cross-functional teams.

·       Proactive approach to
problem-solving.

·       Customer-focused mindset with a
commitment to timely execution.

Key
Performance Indicators (KPIs)

·       Timely and accurate invoice
generation.

·       Error-free e-Invoice (IRP) and
e-Way Bill generation.

·       On-time production scheduling
and order fulfillment.

·       Compliance with GST and
statutory requirements.

·       Reduction in invoice,
documentation, and dispatch errors.

·       Timely submission of
operational reports and MIS.

Why Join
Us?

·       Opportunity to work in a
fast-growing manufacturing organization.

·       Hands-on exposure to
operations, production planning, and GST compliance.

·       Collaborative work environment
with opportunities for professional growth and learning.

Requirements

Required
Skills

·       Knowledge of GST, e-Invoice
(IRP), and e-Way Bill processes.

·       Basic understanding of
production planning and scheduling.

·       Strong analytical,
organizational, and problem-solving skills.

·       Good communication and
coordination abilities.

·       Proficiency in Microsoft Excel
(VLOOKUP, Pivot Tables, and basic formulas).

·       Ability to manage multiple
tasks and work under deadlines.