PA to Chairperson

Personal Assistant to Chairperson
Location: Andheri East

Key Responsibilities:
• Assist the Chairperson in managing the calendar, appointments, meetings, schedules, and day-to-day commitments. 
• Coordinate domestic and international travel arrangements for the Chairperson, including flight bookings, hotel reservations, visas, transportation, and detailed itineraries.
• Coordinate travel arrangements, including flight bookings and hotel reservations for the Senior Management Team (SMT) of the schools, as and when required.
• Coordinate with Principals, HODs, Senior Management, internal departments, and external stakeholders on behalf of the Chairperson's Office. 
• Coordinate and follow up with Principals and HODs regarding meetings, reports, submissions, and action points, ensuring timely completion and closure.
• Support in preparing meeting agendas, presentations, Minutes of Meetings (MOMs), and follow-up action trackers.
• Maintain and track pending tasks, commitments, and action points arising from meetings and discussions, ensuring effective follow-up and timely closure.
• Assist with agreements, contracts, renewals, documentation, and related follow-ups, ensuring records are maintained and requirements are completed on time.
• Provide administrative and coordination support to the Chairperson's Office, including correspondence, documentation, filing, and record management.
• Maintain confidential documents, records, correspondence, and information with a high degree of discretion and professionalism.
• Handle routine communication, email coordination, meeting logistics, and follow-ups on behalf of the Chairperson.
• Assist in procurement and purchase-related activities, including vendor coordination, quotations, follow-ups, and administrative requirements.
• Coordinate with vendors and service providers as and when required for matters related to the Chairperson's Office.
• Coordinate and oversee requirements related to the Chairperson's bungalow / Dairy Barn, including arranging services, coordinating with vendors/service providers, and handling other requirements as and when needed.
• Assist with event coordination, visitor management, meetings, and special projects assigned by the Chairperson.
• Handle any other administrative, coordination, or personal support requirements entrusted by the Chairperson from time to time.

 
Desired Profile:
• Graduate in any discipline.
• 2–8 years of experience in Executive Assistant, Personal Assistant, Administrative, Coordinator, or similar support roles.
• Prior experience supporting a senior executive, promoter, business owner, or leadership team will be an advantage.
• Excellent verbal and written communication and interpersonal skills.
• Proficient in MS Office, particularly Excel, PowerPoint, Word, and Outlook.
• Strong organizational and coordination skills with excellent attention to detail.
• Ability to manage multiple priorities and tasks simultaneously and work within deadlines.
• Strong follow-up skills with the ability to coordinate effectively with people at different levels of the organization.
• Ability to handle confidential and sensitive information with complete discretion.
• Proactive, dependable, and solution-oriented approach to work.
• Pleasant personality with a professional and service-oriented approach.
• Willingness and flexibility to handle varied administrative and coordination requirements as and when needed.