Payroll Operations Specialist - U.S. Trucking

Payroll Operations Specialist – U.S. Trucking (Night Shift)

Location: Chandigarh / Mohali (On-site) Shift: U.S. Night Shift (Pacific Hours)

Company: Jabi Trucking Type:

Full-time, In-office

About Jabi Trucking

Jabi Trucking is a California-based trucking and heavy-civil company known for operational precision, accountability, and speed. Our India team manages the full backend engine for U.S. operations—including payroll, billing, compliance, dispatch coordination, and reporting.

This is not a call center role—it is an operations command environment with high performance expectations, strict accuracy, and process discipline.

We are seeking a Payroll Specialist – U.S. Trucking Accounts to manage end-to-end payroll operations for U.S. field workforce including CDL drivers, mechanics, and project labor working across multiple states. The role requires deep coordination with Dispatch and Compliance teams to ensure all hours, pay types, project assignments, and state rules are validated accurately before payroll cut-off.

This role is critical for maintaining payroll accuracy, financial compliance, and workforce satisfaction in a fast-paced U.S. trucking environment.

What You Bring

• Bachelor’s/Master’s in Commerce, Accounting, Finance, or equivalent.
• 3–6 years experience in U.S. payroll / trucking payroll / logistics payroll.
• Excellent English communication & coordination capability.
• Strong skills in Google Sheets/Excel (VLOOKUP/XLOOKUP, Pivots, Data Validation).
• Discipline in accuracy, timelines & structured documentation.
• Comfortable working U.S. night shifts & time-sensitive operations.

Nice to Have

• Experience with trucking software (Samsara, Motive/KeepTruckin, etc.)
• ADP/Paycom/QuickBooks/Gusto or similar payroll systems
• Knowledge of OT rules, CA rules, and federal/state wage compliance

Key Responsibilities

Payroll Execution & Trucking Coordination

• Validate weekly driving hours (Drive, On-Duty, Sleeper, etc.) pulled from Dispatch systems.
• Apply correct pay types: Regular, OT, DT, Layover, Detention, Bonuses, Reimbursements.
• Ensure correct Truck-to-Driver and Load-to-Pay mapping.
• Track and reconcile stop pay, lumpers, mileage pay, and fuel reimbursements.
• Investigate discrepancies in load hours vs. dispatch logs.

Multi-State Payroll Compliance

• Work with rate tables & state-specific pay rules.
• Support certified payroll/reporting for construction projects (if applicable).

Documentation & Reporting

• Maintain audit-ready payroll input files and compliance logs.
• Publish weekly payroll trackers for U.S. leadership review.

Cross-Department Sync

• Dispatch: Hours + approvals
• Compliance: Driver onboarding/clearance
• Billing: Job/project alignment
• U.S. Ops: Exception clarification

Why Join Us

• Work directly with U.S. leadership & have a real impact on operations
• High-performance culture with clear growth to Senior Payroll Specialist / Payroll Lead
• Training + structured SOPs
• Stable U.S. business with expanding India operations