Personal Assistant

Job Summary:

Digitals AI Inc. is looking for a sharp, reliable, and proactive Executive Assistant to support our senior leadership team. This role involves high-level administrative support, cross-border coordination, and frequent travel. The ideal candidate is detail-oriented, maintains strict confidentiality, and thrives in a fast-paced, dynamic environment.

Key Responsibilities:

• Manage executives’ calendars, travel schedules, and meetings
• Prepare reports, presentations, and executive communications
• Organize and coordinate domestic and international meetings and events
• Handle sensitive information with discretion
• Screen calls, emails, and communication on behalf of executives
• Act as liaison between executives and internal/external partners
• Ensure follow-ups on key deliverables and strategic initiatives
• Travel with or on behalf of executives for meetings and events (30–40%)
• Support logistical tasks, errands, and occasional personal coordination
• Oversee office needs such as vendors and supplies (as applicable)
• Conduct research and provide project support

Qualifications:

• Bachelor’s degree or equivalent experience
• Minimum 3 years supporting senior or C-level executives
• Strong command of English (written and verbal)
• Proficient in Microsoft Office, Google Workspace, Zoom, and Slack
• Excellent organizational and time management skills
• High level of discretion and accountability
• Ability to travel frequently (30–40%) – must have a valid passport

Preferred Skills (Optional):

• Experience with project management tools (e.g., Asana, Trello, Monday.com)
• Familiarity with startups or tech environments
• Knowledge of CRM platforms (e.g., Salesforce, HubSpot)

• Competitive salary and performance-based bonuses
• Medical, dental, and vision insurance
• Paid vacation, holidays, and sick leave
• Travel allowances and accommodations
• Learning & development programs
• Exposure to high-level strategic work and global operations