Procurement Coordinator

POSITION SUMMARY

Procurement Coordinator

JOB DESCRIPTION

DigiCert is looking for a talented, motivated candidate to join our organization. The Procurement Coordinator will act as a central hub for the Purchasing Team’s daily workflow. The Procurement Coordinator will be expected work with the Procurement Team and department stakeholders to help generate reports and common metrics, provide centralized collabor­ation with suppliers and vendors, and expedite inter-department projects.

RESPONSIBILITIES:

• Work closely with Accounts Payable, Accounting, and FInance to manage the purchasing process from Procure to Pay (P2P)
• Own and enforce the purchasing policy centered around DigiCert’s purchasing system, NetSuite
• Facilitate communication between the Purchasing Team and other departments
• Develop, standardize, maintain, and distribute metrics for supplier and team performance
• Review and revise internal processes and procedures
• Provide administrative assistance to the Procurement Team
• Coordinate with vendors and suppliers to troubleshoot any potential problems in the supply chain that might affect open orders

Procurement Coordinator Duties:

Daily Receiving:

• Verify with stakeholders that POs can be received (Reactive via AP and Email Alias)

Month end receiving:

• Meet with stakeholders about the status of their POs
• Receiving must be done by 3 days before end of month, (Receiving Blackout last 3 business days of month, AP to notify when complete)
• Edit the received/quantity ratio match the accrued amount
• Close line items - when needed
• Follow up on old POs to see if they’re still needed
• Follow up on invoicing on POs/line items that have been received in full.

PO creation/management (MPF/Productiv):

• PO Entry per Jira Tickets as needed by Buyer/Planner.
• Pending POs
• PO Pending Billing

Manage Procurement Alias:

• 24 hour turnaround for reply (we received your message…)
• Most everything has to do with receiving, PO corrections, bank details verification, vendor contracts, or answering questions about the procurement process, etc.

Pending Invoices Spreadsheet:

• Receiving, Vendor Creation and PO Creation

CANDIDATE PROFILE:

• Positive, engaged attitude and self-motivated
• Able to learn and adapt quickly
• Goal-oriented with excellent time-management abilities
• Strong personal ethics

SKILLS AND ABILITIES:

• High attention to detail
• Document and design existing processes using flowcharts
• Experience with NetSuite, Productiv, and GraphiteConnect or similar systems
• Organized and able to manage and prioritize taks and work independently
• Confident, clear communication via email, phone, and in-person
• Strong proficiency in Microsoft Excel, Word, and Outlook

EDUCATION, WORK EXPERIENCE, AND CERTIFICATION:

• Bachelor’s degree (or pursuing a degree) in Business, Operations, Supply Chain Management, or other related fields is a plus
• Experience in a procurement role in the technology or a related industry is beneficial
• Previous experience in an administrative position is also preferred