Procurement Executive

This role is for one of Weekday’s clients
Location: Hyderabad
JobType: full-time
Executive: 1–3 years

Senior Executive: 3–5 years

Assistant Manager: 5–7 years

Manager: 7–10+ years

Role Overview:

We are looking for motivated and experienced Procurement professionals to manage end-to-end sourcing of raw materials, herbal extracts, excipients, consumables, and packaging materials. The role scales from day-to-day procurement operations at executive level to strategic sourcing, cost control, and vendor development at the managerial level.

Key Responsibilities:

(Responsibilities vary by role level)

For All Levels:

• Source raw materials, consumables, and packaging materials as per production plans and forecasts.
• Generate and track Purchase Orders (POs) in ERP and ensure timely procurement.
• Identify and maintain a robust vendor base, ensuring best price, quality, and delivery timelines.
• Coordinate with production, QA, warehouse, and accounts for seamless inward and GRN processing.
• Follow up with suppliers for order confirmations, dispatches, and documentation (COA, MSDS, etc.).
• Maintain material master data, lead times, pricing, and supplier ratings in ERP.
• Ensure procurement complies with GMP, FSSAI, and internal quality standards.
• Resolve supply issues, material rejections, or delays promptly.
• Maintain documentation for internal and external audits (vendor approvals, certifications, etc.).
  

Additional Responsibilities for Assistant Manager / Manager Roles:

• Develop and implement procurement strategies aligned with company goals and budgets.
• Negotiate long-term contracts, annual rate agreements, and credit terms with key suppliers.
• Monitor market trends, cost fluctuations, and alternate sourcing opportunities.
• Lead vendor qualification and evaluation processes with QA/QC teams.
• Analyze procurement KPIs – cost savings, supplier performance, OTIF, and material availability.
• Ensure availability of materials while minimizing inventory holding costs.
• Collaborate on new product development sourcing and technology transfer projects.
• Drive cost reduction initiatives without compromising on quality or timelines.
• Manage procurement audits, SOP development, and team training.

Qualifications & Experience:

• B.Sc / M.Sc (Chemistry, Life Sciences), B.Pharm / M.Pharm, or B.Com / MBA in Supply Chain or Materials Management.

• Experience in herbal extract, nutraceutical, or pharmaceutical procurement is highly preferred.
• Strong negotiation, communication, and vendor management skills.
• Familiarity with ERP systems (SAP, Tally, Oracle, etc.) and MS Excel.
• Knowledge of regulatory requirements, COA validation, and material specs is a plus.