Procurement Officer

Job Purpose

The role is responsible for managing supplier relationships, procurement operations, and optimization of purchasing efficiency (70%). Additionally, the role will ensure smooth office administrative operations through logistics coordination, facility management, documentation, and employee support services (30%).

Key responsibilities :

1. Procurement Responsibilities (70%)

• Act as the primary liaison with suppliers to strengthen partnerships, improve pricing, and achieve better purchasing power.


• Collaborate closely with Sales Teams to source and obtain quotes for IT equipment and services required by customers.


• Source, evaluate, onboard, and approve new suppliers as per company standards.


• Maintain the “Preferred Supplier” database by brand/category and continuously assess market alternatives.


• Lead negotiation and awarding of supplier contracts, commercial terms, and pricing for deals/projects.


• Identify and conduct periodic supplier performance reviews and resolve disputes related to pricing, delivery, or quality.


• Maintain supplier certification compliance and update database in coordination with Sales/Service teams.


• Ensure accuracy and updates of supplier brand associations within internal systems.


• Analyze procurement data, generate reports, and highlight opportunities or risk areas for management action.


• Optimize internal procurement processes to drive operational efficiencies and cost savings.


• Manage procurement dashboards and daily workloads to meet KPIs and business objectives.


• Handle internal procurement needs and contract negotiation for office goods/services as required.


• Support the purchasing team through mentoring and knowledge-sharing.

1. Office Administration Responsibilities (30%)

• Coordinate with logistics teams and vendors for timely dispatch/collection of goods at customer sites.


• Maintain uptime of office assets and update the office asset register regularly.


• Ensure uninterrupted office utilities and manage timely payments to utility vendors.


• Oversee general office setup, housekeeping, consumables, and infrastructure upkeep.


• Arrange travel bookings for engineers, sales, project team members, and other traveling employees.


• Support general administrative activities to maintain a productive and safe work environment.

⭐ Required skills & experience

• Minimum 4 years of procurement experience, preferably in IT hardware procurement (servers, storage, networking, telephony, etc.)


• Experience in IT/Telecom industry and vendor management.


• Knowledge of:
  
  
  
  • Hardware maintenance contracts
  
  
  • Software licensing (especially Microsoft)
  
  
  
  


• Experience with order processing tools such as Salesforce (SFDC) and/or NetSuite.


• Strong negotiation, analytical, and problem-solving abilities.