Project Coordinator, Gen AI Data Operations

• End-to-end delivery: Plan, launch, and run a project (data collection, labeling, evaluation). Define tasks, assign batches, and monitor progress and blockers. 

• Timeline and scope control: Build simple schedules, track dependencies, manage changes within agreed scope, and escalate when scope, time, or cost are at risk. 

• Quality management: Apply project guidelines and SOPs; perform spot checks; coordinate feedback loops and rework until standards are met. 

• Client communication: Contribute to regular status touchpoints; share updates, risks, and next steps; capture and clarify requirements and guideline questions. 

• Resource coordination: Forecast and request rater/annotator capacity; align shifts, handoffs, and training needs with internal teams and vendors. 

• Risk and issue management: Maintain risk/issue logs; run basic root-cause checks; execute mitigation plans and document outcomes. 

• Project administration: Keep trackers, dashboards, and documentation current (volumes, throughput, quality, incidents). Support PO/time entry and invoice confirmations. 

• Process adherence & improvement: Follow SOPs and security/compliance policies; propose small improvements to increase speed, quality, or cost efficiency. 

• Tooling: Use standard PM and data tools (spreadsheets, task boards, ticketing, basic BI) and help others follow usage conventions. 

Education 

• Bachelor’s degree or equivalent experience in business, data/operations, or related fields 

Experience 

• 0–2 years in project/operations delivery or coordination (AI data, content review, labeling/annotation, or adjacent domains) 

Skills 

• Organization and time management across multiple small/medium projects 

• Clear client/vendor communication and expectation setting 

• Use of spreadsheets, PM/task boards, and basic BI; familiarity with ETL/SQL is a plus 

• Consistent application of SOPs, QA checks, and change/risk logs 

• Ability to work independently day to day in a remote environment; escalates when needed 

Scope & Autonomy (C3 Alignment) 

• Contributes to multiple small/medium projects end-to-end within established processes 

• Independent day-to-day execution; seeks guidance for exceptions or material changes 

• Makes routine delivery decisions within scope, cost, and quality guardrails