Proposal Administrator

Rockwell Automation is a global technology leader focused on helping the world’s manufacturers be more productive, sustainable, and agile. With more than 28,000 employees who make the world better every day, we know we have something special. Behind our customers - amazing companies that help feed the world, provide life-saving medicine on a global scale, and focus on clean water and green mobility - our people are energized problem solvers that take pride in how the work we do changes the world for the better.

We welcome all makers, forward thinkers, and problem solvers who are looking for a place to do their best work. And if that’s you we would love to have you join us!

Job Description

Proposal Administrator

Pune-India

As a proposal administrator you will have to manage the operational proposal, RFQ, Customer PO orders, Co-ordinate with order team, Finance, Tax and Billing team.

You may need to contact distributor/Customer/ Regional partners for prompt action.

You will report to the Team Lead.

Your Responsibilities:

• Implement processes in compliance with established SOPs and guidelines. Perform a wide variety of administrative/Operational tasks for assigned team(s) and function(s) globally.

• Gather and summarise enabling data to implement assigned tasks.

• Provide administrative support on activities related to end-to-end proposal activities

• Work with required regional and domestic stakeholders to ensure compliance and smooth processing of the activities/processes assigned.

• Demonstrate accountability for completing work assignments given in the form of process objectives; meet commitments and deadlines.

• Maintain the confidentiality of sensitive and proprietary technical, financial and commercial information.

• Present availability on parts if relevant / when requested, working in collaboration with Planning Team through business system interface.

• Maintain the project/contract/proposals/quotation status in Business systems throughout its lifecycle including creation, material / service supply requests, receipts, invoicing, completion and closure.

• Extract data (from business systems, SAP / IFS / others) and publish necessary reports required by the various regional stakeholders as per the established cadence & guidelines.

• Contribute to Root cause analysis for any deviation highlighted by the regional stakeholders, required documentation of the said deviations and responding to audit processes as and when required.

• Use the various official tools available like conference calls and emails for frequent interaction with peers/ customers and regional stakeholders on discussion related to processes, contracts, feedback, presentations and other updates on a regular basis.

• Coordinate with multiple teams across organization for required updates, material delivery/availability, receipts, invoicing, completion and closure of project / contracts.

The Essentials - You Will Have:

• Bachelor's degree in business administration or related field.

• Hands-on experience with SAP

• 2+Years of experience in business operations

• Strong skills in Microsoft Excel (can maintain complex spreadsheets) for working with data, Solving Problem and drawing insight from different sources

• Understanding of Presales/Proposals

• A team Player who works well with different departments

• Experience with handling multiple tasks and shifting priorities

The Preferred - You Might Also Have:

• 2+ years of Experience working with advance excel, words.

• Familiarity with Power automate and power apps for process automation and application developments

What We Offer:

Our benefits package includes …

• Comprehensive mindfulness programmes with a premium membership to Calm

• Company volunteer and donation matching program – Your volunteer hours or personal cash donations to an eligible charity can be matched with a charitable donation.

• Employee Assistance Program

• Personalised wellbeing programmes through our OnTrack programme

• On-demand digital course library for professional development

... and other local benefits!

At Rockwell Automation we are dedicated to building a diverse, inclusive and authentic workplace, so if you're excited about this role but your experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right person for this or other roles.

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Rockwell Automation’s hybrid policy aligns that employees are expected to work at a Rockwell location at least Mondays, Tuesdays, and Thursdays unless they have a business obligation out of the office.