Purchase Officer

Purchase Officer

Functions

Purchase officer is responsible and accountable for timely:

• Supply of requisition for stores


• Completion of technical services


• Processing of requisition and supply on board


• Processing of invoices


• Ensuring all PO/SPO’s have the vendor evaluation

KPIs

• Approval of invoices without issues within 10 working days from receipt of invoice


• Minimize the zero value PO


• Process spare requisition within 5 working days after replication in NS

Tasks

Tasks shall include but not be limited to:

• Arranging on board delivery of below at convenient ports:
  
  
  
  • Stores
  
  
  • Spares
  
  
  • Lubes
  
  
  • Chemicals
  
  
  • Paints
  
  
  
  


• Ordering the spares requisition in consultation with Technical Supt.


• Consolidating and dispatching of spares ordered worldwide in an economical way.


• Arranging transport and follow up and final connection of these shipments.


• Ensure to save freight budget.


• Co-ordinating with Vessel Supt. for any additional/technical clarification that vendor may require to process and supply the order.


• Sending the vessel, a Delivery list on items, services.


• Assigning appropriate accounting code to every requisition.


• Checking and entering Master Cash account for every month in NS.


• Entering agency request in SIS and liaising with agency desk for verification of account code in port DA.


• Liaise with agency desk/agent for timely delivery CTM onboard.


• Liaise with port agent for delivery of stores/spares to the vessel in time and with economical cost.


• Verifying all invoices and registering and approving those invoices for payment.


• Follow up with accounts department for payment confirmation slips and forwarding such confirmations to vendors if required.


• Arrange technical services


• Capture all cost in the books for the expenses.

Report to

Technical Superintendent

Substitute

Purchase Officer

Minimum Experience

1-5 years’ experience in a purchase/procurement position or similar experience

Minimum Qualifications

Graduate