Real Estate Operations & Business Support Specialist

Requirements

Key Responsibilities

• Coordinate with agents, clients, vendors, accounting teams, and new hires.
  
• Serve as the primary operational point of contact across business functions.
  
• Manage real estate transactions using ZipForm, DocuSign, and other transaction platforms.
  
• Review and quality -check property listings, marketing materials, and campaign content.
  
• Schedule and track listings, marketing campaigns, meetings, and project deadlines.
  
• Conduct property and market research using CoStar, Crexi, LoopNet, Google, and local market resources.
  
• Manage listing inquiries and ensure timely, professional communication with prospects and clients.
  
• Monitor and manage shared inboxes, prioritizing and responding to communications.
  
• Support process improvements, business development initiatives, and operational projects.
  
• Provide basic design support using Canva.
  

Qualifications

• Experience in real estate operations, transaction coordination, administrative support, or similar roles.
  
• Strong organizational, communication, and multitasking skills.
  
• Experience with inbox management and stakeholder coordination.
  
• Proficiency in DocuSign, ZipForm, CRM systems, Microsoft Office, and Google Workspace.
  
• Familiarity with CoStar, Crexi, and LoopNet is preferred.
  
• Ability to work independently with strong attention to detail.
  
• MBA preferred.