Receptionist

We are looking for a receptionist for a company in Vyttila

JOB RESPONSIBILITY

• Greet and welcome guests as soon as they arrive at the office.


• Direct visitors to the appropriate person and office.


• Answer, screen, and forward incoming phone calls.


• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g., pens, forms, and brochures).


• Provide basic and accurate information in-person and via phone/email.


• Receive, sort, and distribute daily mail/deliveries.


• Maintain office security by following safety procedures and controlling access via the reception desk (e.g., monitor logbook, issue visitor badges).


• Update calendars and schedule meetings.


• Arrange travel and accommodations, and prepare vouchers.


• Keep updated records of office expenses and costs.


• Perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing.
  
  
  

  Requirements and Skills

  
  
  
  
  • Proven work experience as a Receptionist, Front Office Representative, or similar role.
  
  
  • Proficiency in Microsoft Office Suite.
  
  
  • Hands-on experience with office equipment (e.g., fax machines and printers).
  
  
  • Professional attitude and appearance.
  
  
  • Solid written and verbal communication skills.
  
  
  • Ability to be resourceful and proactive when issues arise.
  
  
  • Excellent organizational skills.
  
  
  • Multitasking and time-management skills, with the ability to prioritize tasks.
  
  
  • Customer service attitude.