Receptionist cum Admin - Greater Noida

Position: Receptionist cum Admin

Department: Administration / HR & Admin

Location: Greater Noida

Industry: Electrical / LV Switchgear Manufacturing

Experience: 1-3 Years

Employment Type: Full-Time

Job Summary

We are looking for a smart, presentable, and responsible Receptionist cum Admin to manage front-desk activities and provide administrative support for smooth day-to-day office operations.

Key Responsibilities

• Manage the reception area and greet all visitors, customers, vendors, and guests professionally.

• Handle incoming and outgoing calls and direct them to the concerned person or department.

• Maintain visitor records and issue visitor passes where required.

• Receive, sort, and distribute courier, postal, and other office communications.

• Maintain reception and administrative records and documentation.

• Coordinate with housekeeping, security, pantry, and other support staff.

• Ensure cleanliness and proper maintenance of the reception and common office areas.

• Assist in arranging meetings, conference rooms, refreshments, and visitor requirements.

• Maintain office stationery and administrative supplies and coordinate their availability.

• Coordinate with vendors for routine office and facility-related requirements.

• Maintain records of office assets, equipment, and other administrative items.

• Support HR & Admin in employee documentation, attendance records, joining formalities, and other routine activities.

• Assist in travel, hotel, transportation, and meeting arrangements for employees and visitors when required.

• Handle basic data entry, MS Excel, Word, email communication, and document preparation. • Support management and HR/Admin team in day-to-day administrative activities.

• Perform any other administrative duties assigned by the management.

Required Skills

• Good communication and interpersonal skills.

• Pleasant personality and professional appearance.

• Basic knowledge of MS Office, Excel, Word, and Email.

• Good organizational and time-management skills.

• Ability to handle multiple tasks and coordinate with different departments.

• Good telephone etiquette and visitor-handling skills.

• Basic documentation and record-maintenance skills.

• Should be disciplined, punctual, and responsible.

Qualification

• Graduate in any discipline.

• Diploma/Certification in Office Administration or related field will be an advantage. Preferred Candidate

• 13 years of experience in Reception, Front Office, Administration, or HR/Admin support.

• Experience in a manufacturing/industrial environment will be preferred.

• Candidate should be comfortable working in a fast-paced office environment.

Key Performance Indicators (KPIs)

• Professional management of reception and visitor handling.

• Timely handling of calls, couriers, and office communication.

• Proper maintenance of administrative records.

• Availability and control of office stationery and supplies.

• Coordination and responsiveness for day-to-day administrative requirements.

• Cleanliness and discipline of the reception/front-office area.

• Timely completion of assigned HR & Admin activities.