Receptionist cum Admin (Receptionist & Office Administrator)

Receptionist Cum Admin ( Receptionist & Office Administrator)

About Company:

Artha Energy Resources is a developer and owner of Solar Energy Projects. The organisation provides IPP solutions, EPC and O&M solutions to C&I customers across 17 states in India.

Role Overview
The Receptionist & Office Administrator is responsible for managing the front desk, ensuring a professional first impression for all visitors, and supporting smooth day-to-day office operations through efficient administration, vendor coordination, and discipline enforcement. 

Reports To: EA / Managing Partner 

Location: Office No.5, 1st Floor, Surya Mahal Building, B Bharucha Rd, Kala Ghoda, Fort, Mumbai Maharashtra – 400013. 

Qualification & Experience

• Graduate in any discipline. 


• 2–5 years of experience in Administration, Front Office, or Office Management. 


• Experience in vendor management and reception activities preferred. 

Success Definition - Office runs smoothly with strong discipline, seamless front desk management, efficient vendor coordination and a professional environment.

Key Responsibilities 

 Front Desk & Reception Management 

• Greet all visitors professionally 


• Ensure minimal guest waiting time (<5 mins) 


• Maintain visitor records 


• Handle incoming calls and routing 


• Ensure reception area cleanliness 

 Office Administration 

• Maintain office supplies and inventory 


• Coordinate housekeeping and maintenance 


• Manage courier logs 


• Ensure office infrastructure is functional 

Vendor Management 

• Source vendors (minimum 5 quotes) 


• Maintain vendor database 


• Negotiate best pricing 


• Manage AMC and service vendors  

 Invoice & Billing Coordination 

• Collect and verify invoices 


• Maintain proper records 


• Coordinate with Accounts for payments 


• Track due dates  

Office Discipline & Decorum 

• Ensure punctuality and discipline 


• Enforce dress code compliance 


• Maintain professional environment 

 Guest Experience & Hospitality  

• Prepare meeting rooms 


• Ensure premium experience  


• Offer refreshments to guests

IT Asset Management & Coordination 

• Maintain inventory of mobiles, laptops and IT accessories 


• Track asset issue, returns and handover at onboarding/offboarding 


• Coordinate with IT vendor for repairs, replacements and troubleshooting 


• Ensure proper documentation and tracking of all IT assets

Pantry & Office Support Team Management 

• Manage pantry operations (stock, quality, hygiene) 


• Supervise office boys and allocate daily tasks 


• Ensure meeting refreshments and daily office service readiness 


• Maintain discipline and performance standards for support staff 

Key Deliverables 

• Professional guest experience 


• Fully functional office with zero downtime 


• Disciplined office environment 


• Accurate IT asset tracking 


• Efficient vendor and pantry management  

KPIs 

•  Guest waiting time 


•  Admin uptime 


•  Invoice turnaround time 


•  Vendor efficiency 


•  Cleanliness and discipline feedback 


•  Asset tracking accuracy 

Skills & Competencies 

• Communication skills 


• Negotiation ability 


• Basic accounting knowledge 


• Multitasking ability 


• Professional etiquette 

 Behavioural Expectations 

• Presentable and professional 


• Proactive and accountable 


• Detail-oriented