Document Administrator

To perform the task of collecting, sorting and transfer of vessel, port and cargo documents from Master and / or Agents of the vessel to the customers or distribute internally as may be required. 

• The applicant must be a graduate as a minimum. 
•  Experience :
• The candidate must have minimum experience of 1 year in handling port and / or vessel documents. 
•  
• A shipping agency related experience is highly desirable.  
•  Hard Skills 
• Computer skills 
• Time management 
• Typing accuracy 
• Comprehension 

• Soft Skills 
• Attention to detail 
• Conceptual thinking 
• Following Policies and meeting standards 
• Quality orientation 
• Result orientation
• Job Responsibilities:
• To ensure all port calls are duly created in PDMS application so as not to miss out on any port call by cross referencing with DA-Desk port calls for each customer.  
• Review PDMS report on daily basis to review abnormalities (if any) so that same can be reported to the Team Leader for corrective action by following Standard Operating Procedures (SOPs). 
• To ensure all notifications are being duly sent by the application so as not to miss out on any port call by sampling messages per customer. 
• Receive, sort and upload vessel and / or port documents as may have been received from agents and / or Master so that they can be promptly made available to the customer by following prescribed guidelines and standard operating procedures.  
• Follow Customer Specific Instructions & Standard Operating Procedures (SOPs) to query Agent and / or Master for any discrepancies within the documents and follow-up for replies so that a correct and complete set of documents can be promptly made available to the customers.  
• Prepare periodic reports as may be required from time to time by the customer and / or management by following prescribed guidelines to fulfil customer obligations or any requirement of the management.  
• To ensure all port calls are duly created in PDMS application so as not to miss out on any port call by cross referencing with DA-Desk port calls for each customer.  
• Review PDMS report on daily basis to review abnormalities (if any) so that same can be reported to the Team Leader for corrective action by following Standard Operating Procedures (SOPs).