Executive Assistant

The Executive Assistant will serve as a key support partner for leadership by managing executive operations, coordinating priorities, and improving organizational efficiency.

• Manage complex executive calendars, including scheduling meetings across multiple time zones while protecting focus time and strategic priorities.


• Coordinate internal and external meetings by preparing agendas, materials, documentation, and follow-up actions.


• Manage executive communications, including inbox organization, drafting responses, prioritizing messages, and ensuring timely follow-up.


• Prepare meeting notes, action items, and status updates to support effective decision-making.


• Coordinate domestic and international travel arrangements, including itineraries, accommodations, and logistics when required.


• Handle confidential information with professionalism, discretion, and strong attention to detail.


• Track executive priorities, company initiatives, projects, and action items to ensure deadlines are met.


• Support cross-functional coordination by helping teams stay aligned on deliverables and objectives.


• Assist with documentation, reporting, presentations, and internal process improvements.


• Organize leadership meetings, company events, and operational activities.


• Maintain structured records, resources, and documentation systems.


• Act as a communication bridge between executives, internal teams, clients, partners, and external stakeholders.


• Support administrative activities such as expense tracking, invoice coordination, and business operations tasks.


• Identify opportunities to improve workflows, increase efficiency, and strengthen operational processes.

Requirements:

The ideal candidate is a highly organized and proactive professional with executive support experience, strong communication skills, and the ability to manage multiple priorities in a fast-paced environment.

• 3+ years of experience supporting founders, executives, senior leaders, or similar high-level stakeholders.


• Previous experience as an Executive Assistant, Executive Operations Associate, Operations Coordinator, or related role.


• Exceptional organizational and time-management skills with strong attention to detail.


• Excellent written and verbal English communication skills.


• Ability to prioritize competing responsibilities and manage changing priorities effectively.


• Strong problem-solving skills with the ability to work independently and take initiative.


• High level of professionalism, discretion, and ability to handle confidential information.


• Experience coordinating calendars, meetings, and stakeholders across multiple time zones.


• Comfortable using productivity tools such as Google Workspace, Microsoft Office, Slack, Notion, Zoom, or similar platforms.


• Experience supporting startup founders, technology companies, SaaS businesses, or high-growth organizations is a plus.


• Familiarity with AI productivity tools such as ChatGPT, Claude, or similar platforms is an advantage.


• Ability to work according to US business hours or align with executive schedules.

Benefits:

• Fully remote work environment with flexibility to work from India.


• Competitive compensation package.


• Opportunity to work directly with executive leadership and contribute to high-impact initiatives.


• Long-term career opportunity within a growing organization.


• Exposure to startup operations, business strategy, and cross-functional collaboration.


• Opportunity to develop executive operations and leadership support expertise.


• Flexible remote culture focused on trust, ownership, and impact.