Executive Assistant to CEO

At Journi, a creative tech company and Austria's most innovative start-up of 2024, we’re building the world’s #1 most-downloaded printing app. Our app empowers customers to effortlessly create beautiful photo books and other print products. Using AI technology, we automatically create personalized designs based on the content our users want to print. Be part of a team of highly motivated and like-minded individuals who you can learn from - and who are excited to learn from you too! 

As the Executive Assistant to our CEO, you’ll play a pivotal role in ensuring seamless operations, strategic alignment, and the successful execution of key initiatives. Your ability to anticipate needs, manage priorities, and communicate effectively will be essential in keeping our leadership focused on driving the company forward.

This role is perfect for someone who thrives in a fast-paced environment, loves solving challenges proactively, and has a strong sense of ownership over their work. Ready to take on a high-impact role where no detail goes unnoticed? Join us and help shape the future of Journi!

• Act as the right hand to the CEO, handling calendar management, emails, and strategic support

• Keep things running smoothly by anticipating needs, setting priorities, and ensuring efficient workflows

• Facilitate clear and timely communication between the CEO, leadership team, and key stakeholders

• Own scheduling and time management, preventing conflicts and optimizing efficiency

• Organize and moderate meetings, ensuring clear agendas, documentation, and follow-ups

• Plan and coordinate business trips, providing well-structured itineraries and handling expense reports

• Manage and organize internal projects and project teams

• Support project execution by keeping initiatives on track and aligned with strategic goals

• Foster collaboration across teams, proactively sharing insights and driving continuous improvement

• Highly organized with excellent time management & project coordination skills

• Proactive, hands-on, and able to solve problems independently

• A strong communicator in English & German, both written and verbal

• Professional and discreet, handling confidential information with care

• A team player who thrives in fast-paced, high-growth environments

• Stress-resistant and able to prioritize tasks effectively under pressure

• A doer with a hands-on mentality, taking ownership and responsibility

• Quick to learn, open to feedback, and eager to improve

• Familiar with Google Docs, spreadsheets, and presentations

• Eligible to work in Austria/EU, already living in or willing to relocate to Vienna

• Experience with OKR frameworks & strategic planning

• A background in Finance or Business Administration

• Previous experience in a high-growth startup or fast-paced environment

A happy team makes for a happy workplace. We wouldn’t be able to do what we are doing without our team and that’s why we offer:

• A fair yearly gross salary in accordance with the Collective Agreement, starting from €45,000. Our final offer depends on your experience and qualifications amongst other factors.

Plus, a bunch of awesome social benefits, such as:

• Vacation goals: 25 days off per year, plus 1 extra day for every year you stick around (up to 5 extra days!)
• A space to thrive: a fun, bright and award-winning office built by the Journi Team, complete with ping-pong and foosball tables to blow off steam
• Work your way: enjoy a hybrid working model with 40% home office days and flexible hours (core hours: 10am-4pm Mo-Th; and 10am-2pm Fri)
• Lunch on us: receive a €5.50 Pluxee voucher per working day
• Go places: we reimburse your public transport card for Vienna €365 yearly
• Plan for tomorrow: additional €300 yearly towards your private pension fund
• Team first: join our yearly team-building Journi to exciting destinations
• Mac your life easier: with a company MacBook, also available for personal use
• Refresh and recharge: in-house or online yoga sessions every two weeks
• Stay healthy: regular in-house health check with Haelsi
• Unlock language skills: with a premium Busuu App membership
• Professional development: Access to resources, courses, and learning programs to help you excel in your role
• Boost your German: weekly in-house lessons in small groups
• Fuel your day: fruits, cereals, yogurt, and milk variations — on the house
• Brew up productivity: Italian-style coffee and teas in our coffee kitchen
• Special treatment: enjoy a premium membership on all Journi products

What to Expect After You Apply

1. Intro Call with the People & Culture Team (30 min) 

2. Challenge

3. Technical Interview (60 min)

4. Final Interview with our Leadership Team (60 min)

We’d love to hear from you! Please include your CV and cover letter with your application.