Resource Executive

Support
the Business Development team in identifying, managing, and coordinating
resources/experts for bid submissions, ensuring compliance with RFP
requirements and timely completion of documentation, coordination activities
and Travel arrangements.

1.      Source and identify suitable
experts/professionals based on RFP requirements for Metro and Mainline bidding
opportunities.

2.      Conduct initial
screening and evaluation of candidate profiles to ensure compliance with
technical and qualification criteria specified in bid requirements.

3.      Coordinate with
prospective experts to assess their availability, interest, and willingness to
participate in specific bidding assignments.

4.      Share project details,
scope of work, and bid-related information with shortlisted experts through
email, and other communication channels.

5.      Prepare, Format,
update, and enhance expert CVs by collecting missing information and ensuring
compliance with client requirement and bid submission standards.

6.      Prepare consent letters
and coordinate with experts for obtaining signed consent forms and supporting
documents within stipulated timelines.

7.      Follow up regularly
with experts through emails, calls, and messaging platforms to ensure timely
submission of required documentation.

8.      Verify and validate
submitted documents, maintain document checklists, and track pending documents
of Experts for bid submissions.

9.      Organize, categorize,
and maintain finalized CVs, consent letters, and support documents in
designated folders and repositories.

10.  Upload and manage expert profiles and related
documentation in internal systems.

11.  Upload and manage profiles in the Zoho portal.

12.  Maintain and regularly update expert databases, master
trackers, and resource repositories to ensure accurate and readily available
information.

13.  Coordinate and facilitate mock interview sessions and
interaction preparations for shortlisted experts.

14.  Participate in client presentation and interaction
sessions to facilitate seamless coordination between clients and experts,
providing end-to-end support until the session concludes.

15.  Liaise with experts and internal team to schedule and
ensure availability for client presentations and interaction sessions.

16.  Coordinate travel arrangements, accommodation, and
logistics for experts attending client meetings/presentations.

17.  Process reimbursement claims by verifying bills,
supporting documents, obtaining approvals, and coordinating with relevant
departments for settlement.

Requirements

Resource Management & Recruitment:

Resource Sourcing and Talent
Identification

RFP Requirement Analysis

CV
Formatting and Profile Enhancement

Communication Skills:

Email
Correspondence

Follow-up
and Negotiation Skills

Presentation and Interaction
Facilitation

Client and Expert Coordination and
Internal Team Collaboration

Documentation & Data Management:

Document
Verification and Record Management

Database
Administration

Tracker
and MIS Maintenance

Data
Accuracy and Quality Control

Administrative & Operational Skills:

Travel
and Logistics Coordination

Reimbursement
and Expense Processing

Time
Management

Process
Coordination

Multitasking
and Prioritization

Ownership and Accountability

Deadline Management