Job Description: School Admin & Finance Head

Position

School Admin & Finance Head

Department

Administration & Finance

Reports To

School Management

Job Summary

The School Admin & Finance Head is responsible for overseeing the school's administrative operations, financial management, statutory compliance, procurement, facility management, and support services. The role ensures smooth day -to -day functioning of the school while maintaining financial discipline, operational efficiency, and regulatory compliance.

Key Responsibilities

Administration

• Oversee daily administrative operations of the school.
  

• Supervise administrative, transport, security, housekeeping, and maintenance teams.
  

• Ensure smooth functioning of school infrastructure, utilities, and facilities.
  

• Manage vendor selection, contracts, and service -level agreements.
  

• Coordinate school events, inspections, and administrative logistics.
  

• Develop and implement administrative policies and standard operating procedures.
  

• Maintain records, licenses, and statutory documents.
  

Finance

• Prepare and monitor annual budgets.
  

• Manage fee collection processes and receivables.
  

• Oversee accounts payable, vendor payments, and expense management.
  

• Ensure accurate bookkeeping and financial reporting.
  

• Monitor cash flow and optimize financial resources.
  

• Coordinate with auditors for internal and statutory audits.
  

• Ensure compliance with taxation, GST (where applicable), TDS, PF, ESI, and other statutory requirements.
  

• Present periodic financial reports to the management.
  

Procurement & Inventory

• Manage procurement of school supplies, equipment, and services.
  

• Ensure cost -effective purchasing while maintaining quality standards.
  

• Monitor inventory and asset management.
  

• Conduct periodic stock verification and asset audits.
  

Human Resources Support

• Coordinate employee documentation and records.
  

• Support payroll processing in coordination with HR.
  

• Ensure compliance with employment policies and statutory requirements.
  

Compliance & Risk Management

• Ensure compliance with education board regulations and government requirements.
  

• Maintain safety, security, fire, and health compliance standards.
  

• Handle insurance policies and risk mitigation measures.
  

• Support emergency preparedness and crisis management.
  

Stakeholder Management

• Liaise with parents, vendors, government authorities, auditors, and service providers.
  

• Support the Principal and management in administrative and financial decision -making.
  

• Foster a culture of professionalism, accountability, and service excellence.
  

Requirements

Qualifications

• Bachelor's degree in Commerce, Finance, Business Administration, or a related field.
  

• MBA (Finance/Operations) or CA Inter/CMA qualification is preferred.
  

• 7–12 years of experience in administration and finance, preferably in a school or educational institution.
  

Required Skills

• Strong financial planning and budgeting skills.
  

• Knowledge of accounting principles and statutory compliance.
  

• Excellent leadership and team management abilities.
  

• Vendor and contract management expertise.
  

• Strong analytical and problem -solving skills.
  

• Proficiency in MS Office, ERP systems, and accounting software (such as Tally or similar platforms).
  

• Excellent communication and interpersonal skills.
  

• High integrity, organizational ability, and attention to detail.
  

Key Performance Indicators (KPIs)

• Budget adherence and cost optimization.
  

• Timely financial reporting.
  

• Fee collection efficiency.
  

• Compliance with statutory and regulatory requirements.
  

• Vendor performance and procurement efficiency.
  

• Facility uptime and maintenance effectiveness.
  

• Administrative service quality.
  

• Successful completion of audits with minimal observations.
  

Benefits

Compensation

Competitive salary based on qualifications, experience, and institutional policies.