Senior Coordinator, Document Controls

Support the HSSEQ Document Governance team in delivering high-quality, audience-appropriate documentation. Responsibilities focus on administrative and document production activities, ensuring consistency in document structure, formatting, and version control. 

Formatting and Word Processing (Primary Focus)

• Format a variety of HSSEQ documents, including but not limited to policies, procedures, guidelines, work instructions, job safety analyses (JSAs), workflow diagrams, and forms.
• Use approved and branded templates to ensure consistency in layout, structure, and presentation prior to publication.
• Proofread and format documents prior to publication to ensure quality and consistency.
• Ensure consistency in document structure, formatting, and visual presentation.
• Support quality checks to ensure documents are polished and professional.
• Apply advanced/proficient level Microsoft Word and word processing skills, including effective use of styles, headings, pagination, tables, and cross-referencing. 
• Demonstrate working knowledge of Excel, PowerPoint, SharePoint, and Teams.

Document Administration and Control

• Apply document control practices to ensure HSSEQ documentation is properly maintained and version-controlled.
• Assign and maintain document numbers and revision numbers in accordance with established document control conventions.
• Track document updates and revisions, as required.
• Maintain organized document folders within Teams/SharePoint environment with original and revised versions properly identified.
• Ensure documents are proofread and formatted in both languages in alignment with document update schedules.

Translation: (English ↔ French support)

• Provide initial English-to-French translation support for bilingual document readiness. 

1. Note: Microsoft Copilot can be used to create or assist with first-pass translation. A member of the HSSEQ team will do final review and verification of translation.

• Ensure translated documents are properly formatted and aligned with the source language.
• Support quality checks to maintain consistency across documents in both languages.

BGV:

• Employment with WSP India is subject to the successful completion of a background verification (“BGV”) check conducted by a third-party agency appointed by WSP India.
• Candidates are advised to ensure that all information provided during the recruitment process — including documents uploaded — is accurate and complete, both to WSP India and its BGV partner”.