Senior Executive - Admin

It's fun to work in a company where people truly BELIEVE in what they are doing!

We're committed to bringing passion and customer focus to the business.

Responsibilities

• Responsible for Vendor Management, Vendor Evaluation & Onboarding process.
• Negotiating on Indirect purchases and suitably recommending products and services.
• Creating Purchase Orders in ERP.
• Coordinating with vendors and service providers for timely deliveries.  
• Validating vendor bills/invoices and processing.
• Coordinating with the Finance Team for facilitating prompt vendor payments.
• Online purchases on various portals and accountability for deliveries.
• Responsible for Pantry Management & consumables.
• Maintaining of Vendor Contracts / Agreements and timely renewals.
• Supporting & coordinating with HR Team in purchases for organising events.
• Accountable for stocks & inventory control of Housekeeping & Consumables.
• Ordering and arranging for monthly Meal Pass & various Gift Vouchers for Employees.
• Visitor Management and extending required hospitality.   
• Preparing monthly MIS and maintaining Trackers.
• Ensuring compliance to procedures and processes.

Critical Success factors

• Demonstrate high level of accuracy and attention to detail, execution, and coordination.
• Being flexible and sensitive to understand the requirements and urgencies.
• Effectively manage priorities and deadlines and resolve procurement issues.
• Being proactive and anticipating purchase requirements and providing suitable solutions.

Academic qualification

• Graduation is required

Experience

• 4-6 years of experience in Indirect Procurement / Purchases.
• Hands-on experience in using ERP System.
• Exposure to Vendor Management and interaction with various Suppliers/Vendors/Service providers and negotiations.
• Coordination with various departments across the organization 
• Experience in administrative works and events coordination.

Key attributes

• Excellent written/verbal communication
• Proficiency in MS Office, Excel and ERP systems
• Cost-sensitive and strong negotiation
• Ability to work under pressure and meet deadlines
• Vendor management

Competencies

• Process oriented skills
• Communication and Interpersonal Skills
• Proactive and Problem-Solving approach
• Adaptability and Flexibility to work with cross functional teams
• Time Management and detail oriented
• Customer Service mindset

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!

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