Senior Executive - Admin & Facility

Education : Any Bachelor's Degree (IND)

Experience : 1 - 2 years (IND) Previous experience in facility management, administrative support, or a similar role is preferred. Knowledge of facility operations, health and safety regulations, and compliance standards.

Roles & Responsibilities :

OFFICE MANAGEMENT TEAM

Operational Requirements

• Maintains and updates inventory of CREST assets (headsets, lockers, pedestals, webcam, etc.) issued to Operations -

• Conduct regular inspections of the premises to identify maintenance needs, safety hazards, and potential improvements.

• Ensures that all issued and on-hand assets are properly documented and tagged

• Assists in the safekeeping and repair of CREST assets

• Coordination with stakeholders for asset and supplies requests and Procurement for vendor communications

• Monitors inventory of operational requirements (furnitures and fixtures, office supplies, headsets, lockers, etc.) and life cycle of the assets

General Admin Services

• Supervision of the admin staff -

• Monitoring of regulatory permits for renewal, collation of requirements and preparation of payment requests

• Coordination with government agencies as needed

• Coordination with Procurement for vendor contracts and communication -

• Management of Food Concessionaires

• Management of Messenger Services

• Responds to stakeholder concerns and complaints

• Planning and scheduling of room reservations and training calendars; management of staff house reservations

• Provide assistance for any logistical and supplies requirements for meetings, trainings, and Client visits

• Responsible for the storage and inventory of office and pantry supplies

• Preparation and monitoring of purchase requests through ARIBA

• Handles petty cash for department's revolving fund

• Processing of billings and monthly operational expenses

• Monitoring of Clearance issuance to resigned employees

• Monitoring of Vehicle Pass issuance

• Ensures availability of photocopying services and coordinates maintenance as needed

• Ensures Pest Control Services are conducted periodically, as scheduled - Provide assistance to Logistics and Fulfillment-related services

Housekeeping Services

• Constant monitoring and management of the housekeeping team meeting quality standards set for all areas of the facility

• Regular monitoring of the cleaning and maintenance of the pantry and comfort rooms and ensures the availability of supplies

COMPLIANCE OFFICER

• Ensure compliance with the requirements of government laws, policies, and implementing rules and regulations

• Monitor organization's activities related to Pollution and Environment Control; identify significant environmental aspects and impacts of the organization's operational activities and recommend mitigating measures; ensure proper performance, operations, and maintenance of environmental management facilities and systems of the organization -

• Create and review risk assessment requirements related to CREST

• Assist in Business Continuity Plan (BCP) activities - Assist in internal and external audit and compliance activities

Mandatory Skills :

• Proficient in English (verbal, written)

• Knowledge in MS applications such as Word, Excel, and PowerPoint

• Finance and Management Skills - Knowledge in SAP / ARIBA / Workday

• Customer service and communication skills - Planning and organizing skills

• Proactive problem-solving skills and the ability to handle challenges with a solution-oriented approach.·        

Preferred Skills :

• Reporting, presentation, and analytical skills

• Crisis management skills

• Resourcefulness, flexibility and adaptability

• Quick to adopt to company culture

• Good analytical skills

• Proactive, responsive, and displays enthusiasm at work place

• Technically-equipped and attentive to detail

• Strong organizational and multitasking abilities with exceptional attention to detail.