Senior Executive - Compliances

About us

Welcome to Swiss Beauty, the fastest-growing beauty and cosmetics brand in India. Established in 2013, Swiss Beauty aims to be the ultimate companion and BFF of every makeup lover, transforming beauty routines into extraordinary experiences. With a focus on Indian beauty needs, we merge global cosmetic standards with our expertise to create highly innovative, long-lasting, and comfortable products. Our mission is to elevate beauty to Swiss standards and offer game-changing products that set new benchmarks in the industry. We believe that makeup knows no boundaries and is for everyone. Join us on this remarkable journey as we redefine beauty norms and celebrate individuality.

Job Summary

The Senior Executive – Compliance will be responsible for coordinating compliance and regulatory requirements related to New Product Development (NPD) and Existing Product Development (EPD). The role will ensure timely completion of Legal Metrology, artwork approvals, product documentation, coding and other compliance-related activities while coordinating with internal teams, vendors and external stakeholders.

The role will also support MIS reporting, procurement coordination and maintenance of compliance and product-related records in IMS.

Key Responsibilities

1. Compliance & NPD/EPD Coordination

• Coordinate compliance-related activities for new and EPD products.


• Coordinate Legal Metrology and Weights & Measures requirements for applicable products.


• Coordinate and follow up on regulatory and compliance documentation required for product development.


• Review and coordinate artwork approvals to ensure applicable statutory and regulatory requirements are incorporated.


• Follow up with relevant internal teams for timely approval and closure of new product and artwork-related activities.


• Coordinate payments and samples required for new and EPD products.


• Coordinate creation of EAN codes and internal item codes for new products.


• Maintain trackers for compliance status, approvals and pending activities.


• Ensure timely escalation of compliance-related delays or gaps.

2. MIS & Compliance Reporting

• Prepare and maintain weekly and monthly reports related to compliance, NPD/EPD and supply chain activities.


• Maintain and update:
  
  
  
  • Purchase Reports
  
  
  • Loading Reports
  
  
  • High Alert Reports
  
  
  • NPD/EPD Reports
  
  
  • Shipment Reports
  
  
  • TAT Reports
  
  
  
  


• Ensure timely and accurate updating of EPD and shipment-related data.


• Track compliance activities and pending approvals against defined timelines.


• Highlight critical pending activities and compliance risks to the reporting manager.

3. Vendor & Internal Coordination

• Coordinate with Procurement and relevant internal teams for compliance and product-related activities.


• Follow up on Purchase FMS, order confirmations, DD approvals and artwork approvals.


• Coordinate with vendors for product documents, samples, artwork and other compliance requirements.


• Ensure timely receipt and closure of required information/documents from vendors.


• Follow up with internal stakeholders to ensure compliance requirements are completed within agreed timelines.

4. IMS & Documentation Management

• Maintain and regularly update IMS with relevant compliance and product information.


• Update and maintain:
  
  
  
  • DD details
  
  
  • Container dates
  
  
  • Review plans
  
  
  • Final product lists
  
  
  • Shipment details
  
  
  • Compliance status
  
  
  • Approval status
  
  
  
  


• Ensure all compliance and product-related records are accurate, complete and updated on time.


• Maintain proper documentation and records for internal reviews and audits.

5. Cross-Functional Coordination

• Coordinate with NPD, Procurement, Packaging, Quality, Regulatory, Supply Chain, Finance and other relevant functions.


• Ensure compliance requirements are incorporated into the product development process from initiation to launch.


• Follow up on interdependent activities and ensure timely closure.


• Support the team in identifying and resolving compliance-related issues affecting product timelines.


• Maintain regular communication with stakeholders on status, pending actions and critical timelines.

Candidate Profile

• Graduate/Postgraduate in Law, Regulatory Affairs, Compliance, Commerce, Business Administration, Supply Chain or a relevant discipline.


• 2–5 years of relevant experience in compliance, regulatory affairs, NPD, FMCG, cosmetics, beauty/personal care or a similar industry.


• Working knowledge of Legal Metrology / Weights & Measures and product labelling requirements would be preferred.


• Experience in artwork review and regulatory coordination will be an advantage.


• Strong MS Excel and MIS reporting skills.


• Experience working with ERP/IMS systems preferred.


• Strong coordination, follow-up and documentation skills.


• Good communication and stakeholder-management abilities.


• Strong attention to detail and ability to manage multiple activities within timelines.

Core Competencies

• Regulatory & Compliance Coordination


• Legal Metrology Coordination


• Artwork Compliance


• NPD/EPD Coordination


• Vendor Coordination


• Documentation & Record Management


• MIS & Reporting


• Cross-Functional Coordination


• Follow-up & Execution


• Attention to Detail


• Time & Priority Management