Senior Executive Operations

This role is for one of the Weekday's clients

Salary range: Rs 400000 - Rs 550000 (ie INR 4 - 5.5 LPA)

Min Experience: 3 years

Location: Chennai

JobType: full-time

We are seeking an experienced Senior Executive – Operations to manage end-to-end documentation and operational processes for Export and Import shipments. The ideal candidate should possess strong expertise in shipping documentation, customs compliance procedures, and hands-on experience with online portals such as ODEX, AMS, and ISF.

This role requires attention to detail, regulatory knowledge, and the ability to coordinate effectively with shipping lines, customs brokers, and clients to ensure seamless shipment execution.

Export Documentation

• Manage the complete export documentation lifecycle from job creation to job closure.
• File VGM (Verified Gross Mass) in compliance with shipping regulations.
• Prepare and submit Form 13 through the ODEX portal.
• Coordinate with shipping lines, Customs House Agents (CHA), and customers to ensure smooth shipment processing.
• Ensure timely Shipping Instructions (SI) submission and verify Bill of Lading (BL) drafts.
• Monitor shipment progress and provide timely updates to clients.

Import Documentation

• Handle complete import documentation procedures from pre-arrival to final clearance.
• Perform AMS (Advanced Manifest System) filing.
• Complete ISF (Importer Security Filing) submissions within required timelines.
• Coordinate with customs brokers and shipping lines for smooth clearance processes.
• Ensure accurate and timely submission of documentation for customs clearance.
• Track shipment arrivals and facilitate timely delivery coordination.

Operational Responsibilities

• Perform job opening and job closing activities within internal systems.
• Maintain accurate documentation records ensuring regulatory compliance.
• Verify invoices and coordinate with the accounts team for billing accuracy.
• Follow up with clients for required documentation and approvals.
• Ensure strict adherence to customs regulations and shipping compliance standards.

Skills & Competencies

• Import & Export Operations
• ISF & AMS Filing
• Shipping & Customs Documentation
• Regulatory Compliance
• Proficiency in MS Excel
• Strong Coordination & Communication Skills
• Detail-Oriented with Process Discipline