Position Title: Senior Executive \- Supply Chain (Dispatch & Logistics)
Location: Kolkata
Reporting To: Manager \- Supply Chain & Logistics
Experience: 2\-3 Years
Employment Type: Full\-time(on\-site)
Role Objective:
To manage and execute end\-to\-end order dispatch operations, ensuring seamless coordination from production readiness to final delivery and confirmation from the customer. The role encompasses both domestic and international logistics, with strict adherence to documentation compliance, cost control, and timely dispatch KPIs.
Key Responsibilities:
Order Dispatch Coordination
Coordinate dispatches (domestic & export) from production readiness till final delivery and customer confirmation.
Liaise with internal teams (Dispatch, Production, Sales) to ensure timely shipment planning and execution.
Act as a single point of contact for Freight Forwarders (FFs) and logistics service providers.
Logistics Cost Management
Coordinate with FFs to respond promptly to logistics rate enquiries raised by the Sales Team.
Maintain and regularly update a freight rate database (monthly) for common ports and customer destinations.
Serve as a freight calculator to provide quick and competitive cost estimates to stakeholders.
Export Documentation & Compliance
Prepare Draft Invoice & Packing List; share with customers for approval before final processing.
Issue final export documentation including.
Final Invoice, Packing List and Certificate of Conformity.
FEMA, SCOMET, Annexure A and E\-Way Bill generation.
Post\-dispatch, send Lorry Receipt (LR) and IEC copy to the FF along with FEMA, SCOMET, Annexure A and E\-Way
Bill Review and approve the Shipment Checklist received from the FF for final Shipping Bill processing.
Share the final Invoice, Packing List, Test Certificates and Certificate of Conformity with customers.
Coordinate vessel booking details and obtain Draft Bill of Lading (BOL); send to customers for approval.
Apply and process Certificate of Origin (COO); ensure customer approval of the draft before finalization.
For preferential COO, coordinate with Export Inspection Council (EIC) for Form AI.
Obtain final BOL and vessel on\-board details; share with customer in a timely manner.
Shipment Tracking & Delivery Confirmation
Track shipment movement and update the customer regarding arrival at the destination port.
Collect and file Proof of Delivery (POD) post\-delivery and store in the system for records.
Reporting, MIS & Cost Reconciliation
Prepare and submit provisional monthly shipment cost report for internal approval.
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