Senior Finance & Operations Manager - US Project Payroll Reporting

Senior Finance & Operations Manager – US Project Payroll Reporting
Chandigarh / Mohali, India

About Jabi Trucking:
US trucking & heavy-civil company. Our India team owns US back-end operations and front-end communications for public projects.

The Role:
Lead the US project payroll reporting function. Build systems, drive deadlines, optimize team performance, and deliver clean, on-time submissions to client/agency portals with clear communication to all stakeholders.

Key Responsibilities:

• Own end-to-end reporting flow: data intake (paystubs, timecards, dispatch) → validation → packaging → portal submission.
• Design and enforce SOPs and checklists; keep documentation organized, named, and audit-ready.
• Run a high-accountability team: hiring, onboarding, daily stand-ups, task assignment, QC reviews, SLAs/KPIs, and performance feedback.
• Maintain master schedules, due dates, and risk logs; prevent delays and clear blockers fast.
• Coordinate with HR/Driver Compliance, Dispatch, Billing/AR, and US project leads for smooth handoffs.
• Publish concise weekly status: submissions, exceptions, risks, corrective actions.
• Improve cycle time, accuracy, and visibility with Excel/Google Sheets trackers and dashboards.

What We’re Looking For:

• 6–8 years in payroll/finance operations for international clients; 2–3+ years leading teams.
• Proven delivery on rules-heavy work (rate tables, job codes, approvals) under tight deadlines.
• Expert in Excel/Google Sheets (lookups, pivots, error checks, data validation; bonus: Power Query / Apps Script).
• Strong organization and written/verbal English; confident with US stakeholder calls on night shift.
• High-ownership leadership style with clear expectations, coaching, and accountability.