Senior Manager - U.S. Payroll Operations & Reporting

Senior Manager – U.S. Payroll Operations & Reporting
Chandigarh / Mohali, India (Night Shift)

About Jabi Trucking

Jabi Trucking is a fast-growing California trucking company known for reliability, precision, and world-class client service. Our India team supports billing, operations, payroll, compliance, and analytics to keep projects moving and cashflow predictable.

About the Role

We are seeking a Senior Manager – U.S. Payroll Operations & Reporting to lead our end-to-end project payroll reporting function. The role involves managing the complete payroll reporting cycle — from data intake and validation to final portal submission — while ensuring every report is accurate, compliant, and on time.

This position requires a strong leader who can design efficient processes, enforce accountability, and communicate seamlessly with U.S. stakeholders. You’ll lead a performance-oriented team that delivers error-free reporting and continuous process improvements

Key Responsibilities:

• Manage the full payroll reporting flow for U.S. public works and heavy-civil projects — from paystub/timecard intake → data validation → packaging → portal submission.
• Establish and enforce SOPs, trackers, and checklists to ensure accuracy, compliance, and audit readiness.
• Lead, train, and evaluate a high-performance reporting team, ensuring adherence to SLAs and KPIs.
• Maintain master schedules and due-date trackers; proactively identify risks and prevent submission delays.
• Collaborate cross-functionally with HR/Driver Compliance, Dispatch, Billing/AR, and U.S. Project Leads for seamless coordination.
• Publish weekly reports summarizing submissions, pending items, and corrective actions.
• Build and manage Excel/Google Sheets dashboards using lookups, pivots, and data validation to improve accuracy and visibility.
• Implement process automation using Power Query, Apps Script, or similar tools to reduce manual errors.
• Maintain clean, well-structured documentation and audit-ready files.
• Communicate professionally with U.S. stakeholders through calls and written reports.

• Bachelor’s or Master’s degree in Accounting, Finance, or Business Administration.
• 6–8 years of experience in payroll, finance operations, or accounting for U.S. or international clients.
• 2–3+ years of experience managing teams (5–15 members).
• Strong understanding of rate tables, job codes, classifications, and U.S. project payroll systems.
• Excellent English communication skills — both verbal and written — for U.S. client interaction.
• Advanced proficiency in Excel/Google Sheets (VLOOKUP, pivot tables, error checks, data validation).
• Bonus: Familiarity with Power Query, Google Apps Script, or automation workflows.
• High attention to detail, process ownership, and ability to manage multiple deadlines under pressure.
• Leadership mindset focused on structure, accountability, and results.

At Jabi Trucking, you’ll play a key role in a fast-moving U.S. operations team where accuracy and reliability drive business success. You’ll have the opportunity to:

• Lead a skilled finance operations team handling high-visibility U.S. projects.
• Build robust systems and processes from the ground up.
• Collaborate directly with U.S. stakeholders in a dynamic, growth-driven environment.
• Work in a culture that values precision, discipline, and continuous improvement.