Senior Officer, Import Export

Key Responsibility Areas
 

Import Payments (Bill of Entry)

• You receive and review import shipment documents from the supply chain post customs clearance.
• You maintain a shipment tracker with due dates as per payment terms.
• You coordinate with the controlling team and GBS for invoice upload in VIM and timely posting.
• You submit paperless documentation to AD bank for Bill of Entry verification on the IDPMS (RBI) portal.
• You support audit requirements by providing sample documents to banks (e.g., JP Morgan).
   

Service Payments (RPT & Third Party – GTRC, RSC, Trademark, Misc.)

• You collect and validate supporting documents and calculations for GTRC, RSC, and trademark payments.
• You follow up with GBS for miscellaneous debit note documentation, ensuring compliance with transfer pricing.
• You prepare Forms 15CA & 15CB for foreign remittances.
• You process payments via AD bank portal (Virtual Branch) and resolve discrepancies.
• You coordinate with GBS and treasury for documentation and timely accounting of remittances.
   

Export Collection

• You drive coordination with Sales and GBS teams to improve cash flow and track dues. You follow up with banks for export realization and payment advice.
• You prepare export realization data and share with treasury for SAP posting & you track customer accounts in SAP to reduce overdue balances.
   

Export Incentives (Duty Drawback & RoDTEP)

• You prepare monthly provisions for Duty Drawback and RoDTEP.
• You reconcile claims with customs data and ensure accurate accounting in SAP.
• You coordinate submission of e-BRC and claims with CHA.
• You manage RoDTEP processing on ICEGATE, including e-scrip generation and utilization.
• You liaise with authorities (ICEGATE/CBIC) for updates and submissions.
   

Export Documentation (Pre & Post Shipment)
 

Pre-Shipment:

• You verify Letters of Credit (LC) / Purchase Orders.
• You prepare export documents like invoice, packing list, COO, shipping instructions. You arrange insurance certificates and embassy attestations where required.
   

Post-Shipment:

• You prepare banking documents (Bill of Exchange, certificates, request letters). You share shipment details with supply chain for sales booking in SAP.
• You ensure timely submission of documents to banks for EDPMS closure.
• You maintain a centralized repository of export documents for audit readiness.
   

Education & Experience

• You bring 5-7 years of finance experience, including experience in import/export operations.
• You have experience working with banks, government authorities, and compliance frameworks.
• You hold a postgraduate degree in Finance and preferably come from a manufacturing (MNC/large organization) background.