Specialist, Procurement Operations - Requisition to Invoice

Department Overview

McDonald’s has set an ambition to become a Global Indirect Sourcing and Procurement leader. To make this happen, we are standing up a new Global Indirect Sourcing and Procurement Organization (IS&P). This organization will help McDonald’s to better leverage our scale and unlock sustainable value for our company and communities.  We are transforming our Indirect Sourcing and Procurement capabilities, processes, solutions, and ways of working to create One McDonald’s Way of buying Indirect goods and services responsibly.

Duties

This role presents an exceptional career opportunity to be a part of this journey as the Requisition to Invoice Support Role. The role is responsible for assisting and managing the entire process that spans from the initial requisition to the final invoice processing, ensuring that all procurement activities are completed accurately, efficiently, and in compliance with company policies (for Indirect spend).

Key responsibilities will include management of discrepancies that arise between invoices and purchase orders, working to investigate and resolve these issues, escalating them as necessary to the appropriate departments. They also assist in maintaining accurate records, tracking the status of requisitions and invoices, and ensuring that payments are processed in a timely manner. Additionally, the role may involve generating reports to monitor the efficiency of the requisition-to-invoice process and identifying opportunities for improvement.

Key Responsibilities:

• Work with internal stakeholders regarding Indirect requisition & invoice-related inquiries or disputes and communicate effectively to gather necessary information, clarify discrepancies, and facilitate resolution


• Oversee the creation, review, and approval of requisitions, ensuring they meet procurement policies and budgetary constraints. Ensure the timely conversion of approved requisitions into purchase orders, aligning them with supplier agreements and organizational needs.


• Track and report on key performance indicators (KPIs) related to the requisition-to-invoice cycle, such as cycle time, compliance rates, and discrepancies. Provide insights to management for continuous improvement.


• Review and verify Indirect supplier invoices against purchase orders and receipts to ensure accuracy before Finance processes them


• Resolve discrepancies between Indirect invoices, purchase orders, and receiving reports in a timely manner.


• Work with suppliers to ensure timely and accurate intake of Indirect purchase requisitions, purchase orders, goods receipts, and invoices


• Maintain accurate records of Indirect requisitions, purchase orders, and invoices in the Source-to-Pay solution

Qualifications

• Minimum Associate’s degree required


• Relevant entry-level experience with or education in Procurement Global Process Ownership, Finance Processes, Continuous Improvement, or process improvement knowledge


• Skills: Data Visualization & Reporting, Financial Acumen, Technical Aptitude, Compliance Management, Attention to Detail