Sr Administrative Assistant

Job Summary: 

The Senior Administrative Assistant performs administrative assignments of a confidential nature for senior level managers. This position requires continuous use of technical and business vocabulary and a detailed knowledge of organizational operations, procedures and staff. This position must interact with all levels of the organization in a professional and effective manner

Essential Duties & Responsibilities 

• Within guidelines, makes independent decisions regarding planning, organizing and scheduling work
• Utilizes strong computer skills to prepare complex correspondence, reports, presentations, charts, tables and forms. 
• Uses discretion and judgment when screening visitors and telephone calls, scheduling appointments and organizing workload to meet established priorities. 
• Organizes workload to comply with deadlines and priorities, works independently to complete routine correspondence, reports and forms for review. 
• Provides coordination of scheduling/meetings for senior management. 
• Makes travel and stay arrangements as needed both domestically and internationally.
• Timely maintain vendor agreements.
• Maintain monthly attendance report for employees, workers and apprentices. 
• Plan committee meetings and maintain canteen and housekeeping operations. 
• Administrative support for training and related activities/events. 
• Uphold applicable statutory compliance in accordance with legislation. 
• Purchases items using Coupa/Ariba as needed, also process vendor bills timely. 
• Ability to coordinate activities with other functions as needed. 
• Special projects as needed.

Qualifications and Experience: 

• Bachelors or Master’s degree in human resources, labour relations, or organizational development, or in a related discipline. 

• Proven HR admin or assistant experience of 5+ years 

• Knowledge of office management systems and procedures

• Excellent time management skills and ability to multi-task and prioritize work 

• Attention to detail and problem-solving skills 

• Excellent written and verbal communication skills 

• Strong organizational and planning skills 

• Proficient in MS Office, MS Excel

Physical/Environ. Demands:

The characteristics listed below are representative of the physical and environmental demands required by an individual to successfully perform the essential duties of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential duties.

• Requires standing and sitting for prolonged periods of time, talking and listening. 

• Must be able to walk and use hands 

• Typical work is in an office environment where the noise level is low to moderate.