Sr. Associate - Admin & Facilities

About the Role:

We’re looking for a highly organized and proactive Sr. Associate - Admin & Facilities to manage the daily admin functions and ensure smooth office operations. From handling office supplies and supervising support staff to coordinating birthdays, team events, and off-sites, you’ll play a key role in keeping our workplace running efficiently and joyfully.

About Inc42 Media

Inc42 is India’s #1 startup media & intelligence platform that informs, educates, and empowers startup & business leaders through its incisive reporting, insightful reports, curated Events & Conferences & communities, and industry-leading executive courses & programs.

Since launching in January 2015 and having risen to become the authoritative voice on India’s startup economy, we've moved markets, gotten the early scoop on billions of dollars of transactions, and told you what's happening deep inside some of the fastest-growing startups & industries alike. Our stories have been followed by the Wall Street Journal, Bloomberg, Reuters, TechCrunch, and other major outlets hundreds of times. 

We also track over 10,000+ startups and provide market research and intelligence through our in-depth research reports, and we organise some of the most sought-after conferences and Events for startup & business leaders across India.

The Inc42 Impact

• Inc42 stories reach over 50 Mn+ people monthly

• Published more than 55,000 stories

• Successfully conducted 125+ events

• Launched 100+ research reports

• Receives 500+ startup applications monthly

• Worked with 350+ brands

Key Responsibilities:

1. Office Administration & Facilities Management

• Oversee office infrastructure, including space planning and maintenance

• Manage office supplies, stationery, and pantry operations

• Ensure optimal utility management (electricity, water, internet)

• Handle rental agreements, lease renewals, and compliance

• Maintain access control systems and security protocols

2. IT & Asset Coordination

• Manage IT asset lifecycle, including workstations and peripherals

• Oversee software licenses and subscriptions

• Coordinate workstation setups and IT access provisioning

• Ensure data security protocols and backup systems

• Maintain high-speed internet and Wi-Fi infrastructure

3. Vendor & Procurement Management

• Screen, onboard, and manage vendor relationships

• Negotiate contracts and service level agreements

• Process invoices and ensure payment compliance

4. Event & Project Support

• Coordinate logistics for internal events and celebrations

• Support HR with employee recognition programs

• Manage physical event setups and infrastructure

5. Process Optimization

• Develop and maintain standard operating procedures

• Implement office productivity improvements

• Manage business cards, IDs, and press passes

Ownership Areas:

• Ensure office premises remain functional, safe, and well-maintained

• Maintain accurate inventory tracking and cost-effective procurement

• Oversee housekeeping standards and maintenance schedules

• Manage office expansions/renovations when required

Who You Are:

• 2-4 years of experience in office operations/administration 

• Candidates from hospitality, airline, or healthcare (hospital) backgrounds will be preferred, given their experience in high-efficiency, service-oriented environments.

• Exceptional organizational and documentation skills

• Strong vendor management and negotiation abilities

• Proficiency in managing IT assets and office infrastructure

• Ability to handle multiple priorities in a fast-paced environment

Your Superpowers:

• Spotting operational gaps before they become problems

• Making data-driven decisions with common sense

• Juggling tasks without dropping the important balls

• Communicating clearly with everyone, from vendors to executives