Sr. Associate/Associate - Legal

Role Overview

The Sr. Associate/Associate – Legal provides operational and
administrative support to the Legal Department in litigation administration,
legal drafting and documentation, oversee estate-related matters, regulatory
compliance and filing/reporting, and coordination with external advocates,
government authorities, and internal stakeholders.

The role is responsible for ensuring accurate documentation, effective
records management, compliance monitoring and tracking, audit support, and
efficient execution of day-to-day legal operations. The position also supports
management and external counsel through disciplined process execution,
structured reporting, and continuous improvement of legal administration
processes.

Key Responsibilities 

1. Legal
Administration & Documentation

• Maintain accurate
  documentation pertaining court proceedings including pleadings, written
  statements, affidavits, applications, notices, agreements, memoranda, and
  official communications, ensuring proper indexing, tracking, and record
  maintenance.
  
• Maintain physical and
  digital document repositories, including archiving and retrieval of legal and
  estate title deeds.
  
• Maintain strict
  confidentiality of legal, commercial, and corporate information.
  
  

2.
Litigation Management Support

• Coordinate with
  advocates, counsels, court offices, and internal stakeholders on ongoing
  litigation matters.
  
• Track hearing dates,
  limitation periods, filing deadlines, and compliance requirements to ensure
  timely action.
  
• Assist in the preparation
  and compilation of case briefs, litigation records, and supporting documents
  for management and legal counsel.
  
• Monitor legal disputes
  and escalate potential litigation risks to the Reporting Manager and relevant
  stakeholders.
  

3. MIS,
Records & Reporting

• Maintain and update legal
  MIS, including court diaries, case trackers, NDA registers, contract registers,
  compliance logs, and document repositories.
  
• Prepare periodic reports,
  dashboards, and status updates for management and legal leadership.
  
• Ensure accuracy,
  completeness, traceability, and integrity of legal and estate records. 
  

4. Contract,
Estate & Registration Support 

• Assist in drafting,
  reviewing, formatting, and maintaining contracts, NDAs, lease deeds, licences,
  MOUs, POAs, loan documents, vendor agreements, and related legal instruments.
  
• Maintain registers to
  monitor renewal timelines, validity periods, and contractual obligations.
  
• Coordinate execution,
  notarization, registration, and document filing activities.
  
• Support estate administration
  activities, licence management, renewals, terminations, and related
  documentation.
  
• Liaise with registration
  authorities and external agencies for document registration and compliance
  requirements. 
  

5.
Compliance, Audit & Regulatory Support

• Support monitoring of
  statutory and regulatory compliance applicable to the Company's businesses,
  including mining, real estate, lending, labour, environmental, corporate, and
  commercial laws.
  
• Maintain compliance
  calendars, regulatory trackers, and statutory records.
  
• Coordinate submission of
  information and documentation to regulatory authorities.
  
• Assist in internal and
  external audits by preparing reports, contingent liability statements,
  schedules, and supporting documentation.
  
• Maintain audit trails and
  historical records for review and verification purposes.
  
• Review and maintain legal
  documentation relating to import-export transactions, including declarations,
  authorizations, licenses, indemnities, and other EXIM-related documents,
  wherever applicable. 
  

6. Process
Improvement & Knowledge Development 

• Participate in training
  and development programs related to legal operations, compliance, records
  management, ERP systems, and digital tools.
  
• Identify and implement
  improvements to enhance efficiency, accuracy, and digitization of legal
  processes including AI tools/ trackers.
  
• Support automation
  initiatives, system enhancements, and standardization of legal templates and
  workflows.
  
• Assist in organizing
  awareness and training sessions for employees on legal and regulatory
  developments relevant to the Company's operations.
  

7.
Stakeholder Coordination

• Collaborate with
  advocates, consultants, regulatory authorities, Accounts, Estate, and other
  internal departments to ensure seamless execution of legal and administrative
  processes.
  
• Facilitate timely
  communication of legal updates, hearing schedules, compliance requirements, and
  documentation needs to relevant stakeholders.
  
• Build effective working
  relationships to support efficient resolution of legal and estate-related
  matters.
  

Requirements

Qualifications & Experience-

• Bachelor's Degree in Law
  (LLB)
  
• Master’s in business/corporate
  law or Diploma in Corporate Governance or certification in Legal documentation or
  related disciplines will be an advantage.
  
• Sound knowledge of
  applicable laws, regulations, and legal procedures, particularly within Goa.
  
• Working knowledge of
  corporate, commercial, and import-export compliance requirements will be
  preferred.
  
• 4 to 6 years of
  experience in legal administration, legal operations, documentation management,
  litigation support, contract administration, or related functions.
  
• Proficiency in MS Office
  applications, particularly Word and Excel.
  
• Working knowledge of
  document management systems.
  
• Exposure to online
  filing, payment and other digital tools will be preferred.
   
  

Key Competencies-

• Strong attention to
  detail and documentation accuracy.
  
• High standards of
  integrity and confidentiality.
  
• Excellent organizational,
  coordination, and follow-up skills.
  
• Ability to manage
  multiple priorities and meet deadlines.
  
• Effective written and
  verbal communication skills.
  
• Basic administration and
  record-keeping capabilities.
  
• Proactive approach to
  learning, problem-solving, and process improvement.
  
• Ability to interpret
  legal and regulatory requirements and translate them into practical compliance
  actions.
  

• Legal
  firms, corporate legal departments, real estate, mining, infrastructure, or
  manufacturing organizations.
  
• Exposure to
  estate documentation, court coordination, or audit support environments.