Store In -charge - Hospital

Position Summary

The Store In -charge will be
responsible for managing the hospital’s central store operations, including
procurement, inventory control, material handling, vendor coordination, and
documentation. The role ensures uninterrupted availability of quality materials
and consumables to various departments in compliance with hospital policies,
cost efficiency, and audit standards.

Key Responsibilities

1. Procurement & Purchasing

·       Execute
all purchasing activities in line with approved policies and procedures.

·       Source,
evaluate, and negotiate with vendors for optimum price, quality, and delivery.

·       Prepare
and process purchase orders, requisitions, and related documents.

·       Support
departments with quotations and price comparisons for tender processes.

·       Handle
vendor claims related to defective, short -supplied, or missing items.

2. Inventory & Store Management

·       Maintain
accurate records of stock receipts, issues, and balances.

·       Monitor
and maintain minimum stock levels for all critical materials.

·       Ensure
timely replenishment to prevent stockouts or overstocking.

·       Maintain
segregation of expired, damaged, and condemned materials.

·       Conduct
periodic physical stock verification and reconcile discrepancies.

3. Coordination &
Administration

·       Coordinate
with user departments to understand material requirements and priorities.

·       Follow
up with suppliers for timely deliveries.

·       Ensure
proper documentation, filing, and record -keeping of all store transactions.

·       Maintain
hygiene, orderliness, and safety standards within the store premises.

·       Generate
and submit regular MIS reports on stock, consumption, and procurement.

4.
Compliance & Audit

·       Ensure
adherence to hospital policies, statutory requirements, and audit standards.

·       Support
internal and external audit processes with accurate documentation.

·       Implement
standard operating procedures (SOPs) for store and purchase functions.

Requirements