Talent Acquisition Onboarding Specialist

This role is for one of the Weekday's clients

Salary range: Rs 200000 - Rs 650000 (ie INR 2-6.5 LPA)

Min Experience: 2 years

JobType: full-time

This role focuses on delivering a smooth, compliant, and engaging onboarding experience for new hires, ensuring they transition seamlessly from offer acceptance to Day 1 readiness. As an Onboarding Specialist, you will act as the primary point of contact for candidates in the pre-hire stage, coordinating closely with recruiters, hiring managers, and internal teams to manage all onboarding activities efficiently. The role requires strong coordination skills, attention to detail, and a candidate-first mindset to ensure every new joiner feels informed, supported, and confident as they begin their journey with the organization.

Key Responsibilities

• Serve as the main point of contact for candidates throughout the pre-hire and onboarding phase, guiding them through each step
• Coordinate end-to-end onboarding activities, including pre-boarding, start date confirmation, first-day logistics, and orientation scheduling
• Manage welcome communications, including welcome emails, Day 1 instructions, and orientation details
• Select and initiate appropriate background verification and drug testing packages based on job role, location, and policy requirements
• Review background check and drug test results and provide clearance as per defined guidelines
• Schedule start dates and enroll new hires into the appropriate onboarding and learning events
• Update and maintain accurate candidate and onboarding records in HR systems, ensuring “ready for hire” status is correctly reflected
• Collaborate closely with recruiters, hiring managers, and business stakeholders to ensure alignment and timely execution
• Maintain onboarding trackers, checklists, and reports to ensure process visibility and compliance
• Support regional or global onboarding initiatives and contribute to continuous process improvement

What Makes You a Great Fit

• Strong coordination and organizational skills with the ability to manage multiple onboarding activities simultaneously
• Clear and confident communication skills to effectively support candidates, recruiters, and hiring managers
• High attention to detail, especially when handling background checks, documentation, and system updates
• Ability to work collaboratively across teams and functions in a fast-paced environment
• Comfortable working with HR systems and onboarding tools, with a process-driven mindset
• A candidate-centric approach with a passion for delivering a positive and professional onboarding experience