Vendor Management Specialist

ESSENTIAL DUTIES AND RESPONSIBILITIES 

Responsible for maintaining relationships across global suppliers in order resolve all queries of vendors which some includes (Activation of Vendor in system, Invoice related queries, Payment related queries, Bespoken rate etc…)

• Primary point of contact for SOW Creations, Purchase order creations & amendments by increasing or decreasing the cost (Change order).

• Creating Purchase Justification Forms to submit Purchase Requisitions.
• Review and approve Project Purchase Requisitions.
• Initiate project setup process using the Project Costing Form/App and review setup for accuracy and Project modifications.
• Validating Vendor Invoice (including T&E) & Receipting of subcontractor cost in line with period of performance.

• Ensure the payment for the suppliers are done as per the payment terms. In case of discrepancy following with supplier and finance team for early clearance.

• Review and resolve issues of draft invoices before customer submission.

• Approving GP invoices to client.

• Reconciling variances between purchase receipting completed and missing invoices or invoices submitted with different values.
• Resolve any Earned But unbilled invoices of GP and clear Backlog items.
• Manage project reconciliation and close procedure.

Requirements

• Good standard of education or equivalent experience

• Proven experience in project-level finances 

• General administration and good IT skills, in particular, MS Excel 

• Strong analytical and data reporting skills 

• Attention to detail 

• Proven teamwork experience 

• Effective communication skills 

• Working knowledge of English

• Professional qualification/Degree 

• Recognized Project Management or Finance Qualification

  Assets

• Professional qualification/Degree 

• Recognized Project Management or Finance Qualification