Vendor Master Specialist

Company : Trimble

Job Type : Full Time

India - Chennai Us - Oh, Dayton

Job Description - Vendor Master Specialist

Job Title: Vendor Master Specialist

Location: Chennai, India or Dayton, OH

Reports To: Vendor Master Manager

Job Summary:

We are seeking a detail-oriented and proactive Vendor Master Specialist to manage and maintain accurate vendor data within our ERP systems. This role is crucial in ensuring data integrity, compliance with company policies, and smooth transactional operations across procurement, finance, and accounts payable functions.

Key Responsibilities:

Maintain and manage the vendor master database, ensuring completeness, accuracy, and compliance with internal controls and external regulations.

Review and validate vendor creation/change requests, ensuring proper documentation and approval workflows.

Collaborate with procurement, accounts payable, and other internal teams to resolve discrepancies or incomplete vendor information.

Conduct periodic audits of vendor records to ensure data quality and compliance.

Support vendor onboarding processes, including documentation collection (W-9s, banking details, tax forms, etc.).

Ensure compliance with global/local regulations (e.g., SOX, GDPR, tax reporting requirements).

Monitor duplicate vendors and initiate clean-up efforts.

Participate in system upgrades, UAT testing, and process improvement initiatives related to vendor data.

Generate reports and KPIs related to vendor data integrity and master data performance.

Qualifications:

2+ years of experience in vendor master data management or accounts payable, preferably in a shared services environment.

Proficiency in ERP systems (e.g., SAP, Oracle, NetSuite) and data management tools.

Strong understanding of internal controls, regulatory compliance, and procurement/AP processes.

Excellent attention to detail and organizational skills.

Strong communication skills and a customer-service mindset.

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Vendor Master Specialist

Job Description - Vendor Master Specialist

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