Virtual Executive Assistant / Executive Assistant,

Position: Administration Executive – Inspection Support 
Location: Bangalore, India
Employment Type: Permanent
Working Days: 5 Days a Week
Working Hours: 7:00 AM – 3:00 PM
Benefits: PF, ESI & Insurance as applicable

Position Summary

We are looking for a proactive, organized, and detail-oriented Administration Executive to provide administrative and coordination support to the inspection team. The role involves coordinating inspection activities, maintaining documentation and records, supporting report preparation, and ensuring smooth day-to-day operations.

Key Responsibilities

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  Schedule and coordinate inspections and related activities.

  
  


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  Maintain inspection records, databases, files, and documentation.

  
  


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  Assist in preparing, formatting, and distributing inspection reports.

  
  


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  Track inspection findings, observations, and follow-up actions.

  
  


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  Coordinate with clients, contractors, inspectors, and other stakeholders.

  
  


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  Maintain accurate and up-to-date records and documentation.

  
  


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  Prepare and maintain Excel trackers and status reports.

  
  


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  Provide general administrative and document-control support.

  
  


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  Follow up on pending documents and action items.

  
  


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  Support the inspection team with day-to-day administrative requirements.

  
  


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  Ensure timely completion of assigned tasks and maintain proper documentation.

  
  

Required Qualifications

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  Diploma or Bachelor's degree in Business Administration, Civil Engineering, Structural Engineering, or a related field.

  
  


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  1–3 years of experience in administration, office support, coordination, or a similar role.

  
  


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  Proficiency in MS Word, Excel, and Outlook.

  
  


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  Strong organizational and communication skills.

  
  


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  Good documentation and record-keeping abilities.

  
  


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  Ability to manage multiple priorities and meet deadlines.

  
  


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  Strong attention to detail and accuracy.

  
  


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  Ability to work independently and as part of a team.

  
  

Preferred Skills

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  Experience supporting inspection, engineering, safety, compliance, or technical teams.

  
  


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  Familiarity with technical reports and document management systems.

  
  


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  Experience maintaining inspection or compliance records.

  
  


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  Basic understanding of engineering or inspection processes will be an advantage