Warehousing Analyst

Key Responsibilities

1. STSO (Stock Transfer Order) Management

• Execute and monitor inter-plant stock transfers (STSO) in a timely manner.


• Coordinate with dispatching and receiving plants to ensure smooth material movement.


• Track and close all pending STSO transactions within defined timelines.


• Verify material details, quantities, and supporting documents prior to dispatch.

2. GAR (Goods Acceptance Receipt) Management

• Ensure same-day GAR posting for all incoming STSO materials.


• Coordinate with warehouse and system teams to avoid delays in receipt posting.


• Monitor and control pending GAR transactions.


• Ensure alignment between physical receipt and system entries.

3. Reconciliation Activities

• Perform monthly reconciliation of STSO vs GAR transactions.


• Identify and resolve discrepancies such as: 
  
  
  
  • Pending GAR
  
  
  • Quantity mismatches (short/excess)
  
  
  • System vs physical stock differences
  
  


• Prepare reconciliation reports and highlight issues to management.

4. Inventory Control & Stock Accuracy

• Maintain accurate inventory records in ERP/SAP systems.


• Ensure stock match between physical and system inventory.


• Conduct cycle counts and support periodic stock audits.


• Investigate and resolve inventory discrepancies.

5. Documentation & Compliance

• Maintain proper documentation for: 
  
  
  
  • STSO transactions
  
  
  • GAR postings
  
  
  • Inward / Outward records
  
  


• Ensure all records are audit-ready and compliant with company policies.


• Follow standard operating procedures (SOPs) and quality guidelines.

6. Warehouse Operations Support

• Support material handling, storage, and bin management activities.


• Ensure adherence to FIFO & 5S practices.


• Monitor handling of critical materials to prevent damage or loss.

7. Coordination & Issue Resolution

• Coordinate with internal teams (Production, QA, Purchase, Dispatch & logistics) and other plant warehouses.


• Participate in root cause analysis (RCA) for operational issues.

Key Performance Indicators (KPIs)

• Same-day GAR completion rate (100%)


• STSO closure turnaround time (24 hrs)


• Monthly reconciliation accuracy (100%)


• Inventory accuracy (100%)


• Audit compliance score (100%)

Qualifications

• Diploma / Bachelor’s Degree in Logistics, Supply Chain, Commerce, or related field

Experience

• Experience in warehouse or inventory management


• Experience in manufacturing industry preferred

Required Skills & Competencies

• Strong knowledge of STSO processes and inter-plant logistics


• Working knowledge of ERP/ORACLE systems


• Good analytical and reconciliation skills


• Strong coordination and follow-up ability


• Attention to detail and documentation accuracy