Wedding Planner

Key Responsibilities  

1. Client Planning & Coordination  

• Conduct planning meetings with clients to understand their vision, preferences, and cultural details
  

• Create detailed event timelines, checklists, and flow plans for each function (Haldi, Mehendi, Wedding, Reception, etc.)
  

• Share and track creative briefs, mood boards, and references with internal creative teams
  

• Maintain regular communication with clients for updates, confirmations, and approvals
  

2. Vendor Management  

• Liaise with decorators, venues, makeup artists, sound, lighting, and hospitality vendors
  

• Create and manage vendor timelines and ensure timely deliveries
  

• Be the on-ground contact for all third-party vendors during setup and event time.
  

• Resolve last-minute issues quickly and professionally
  

3. Internal Team Coordination  

• Work with Production and Operations team to ensure shoot logistics and crew needs are aligned with the event schedule.
  

• Brief photography and cinematography teams before every function on key moments and people to cover
  

• Ensure transport, gear movement, and accommodation details are shared with the internal team beforehand
  

• Update ClickUp or Notion dashboards with all relevant info for each event
  

4. On-Ground Execution  

• Be present at every function to manage flow, client requests, and team coordination
  

• Monitor timelines closely and guide the team in real-time.
  

• Ensure clients and VIPs are taken care of, while maintaining a calm and solution-driven approach.
  

• ​Document feedback or post-event notes for internal review
  
  

Requirements