Apprentice-Document Controller

The Document Controller is specialist who manages various aspects of document control, including numbering, filing, sorting and retrieval of electronically stored documentation produced by technical teams, projects or departments in a timely, accurate and efficient manner. The position’s purpose is to provide document control services on time with high quality by ensuring that the processes are followed.  

ESSENTIAL 

• Maintain a OMR Master Document Register (MDR) consisting of drawings, specifications, procedures and plans
• Setup and maintain OMR data in the PLM.
• Monitor due dates for drawings, specifications, software, technical manuals and other documents. Also Monitor the status of project to ensure documentation is submitted according to schedule.
• Manage the flow of correspondence in and out of the company through proper transmittals; ensure outgoing documents are accurate, comply with company standards and policies, route correspondence to correct associates; and protect and secure confidential and proprietary information.
• Responds in a timely manner to requests to retrieve information, information searches and general requests for support from project/department personnel.
• Allocate and control the document numbering system for the project work.
• Reviews and verifies project documents for completeness, format, and compliance with contract requirements.
• Submits project documentation to management team for approval and transmits approved documents to customer.
• Distributes documentation to the project team and customers for review and comments.
• Create document objects and attach appropriate files.
• Engage in document migration projects as required.
• Generate the various document control reports as required.
• Provide the quality of deliverables and maintain quality records (KPI's).
• Database Management using helpdesk and knowledge base software like Business Intelligence, Smart Sheets, etc. with precision. 
• Prepare customized reports and dashboards for Operations, Technical Departments, and Senior management. 
• Identify, Evaluate, and Interpret trends for detailed analysis of data. 
• Collaborate with cross-functional teams to address any support needs related to BUs supported, ensuring seamless integration with overall project objectives.

NON-ESSENTIAL 

• Undertake continuous improvement training programs and specific projects as instructed by management. 
• Support Quality Management System implementation and drive Continuous Improvement process. Do additional administrative /technical jobs as assigned

REQUIRED

• Required Bachelors in Science / Commerce / PGDCA/ BCA or other relevant educational field. 0 - 2 years of practical experience as Document Controller or equivalent position
• Good knowledge of Microsoft applications, especially of Excel and word
• Able to work in Night shifts 42.5 hours (weekly) 
• Knowledge of MS-Office and computer fundamentals 
• Must be willing to Work from office as and when needed.
• Strong analytical skills with the ability to interpret complex data sets and generate actionable insights.
• Excellent communication and interpersonal skills, with the ability to collaborate effectively with cross-functional teams.
• Exposure with PLM / PDM or Other Document management tools is highly desirable.