Intern - Company Secretary

What you will be doing

Objective of the Role:
To support the CS function for the whole Rhenus India Group.

Years of Experience:
Completion of CS Professional examination.

Roles & Responsibilities

• Secretarial & Board Support

• Assist in preparation of Board Meeting agenda, notes, and supporting documents
• Draft and circulate Board and Committee meeting notices
• Coordinate for scheduling of meetings across group entities
• Prepare minutes of meetings (Board / Committee / Shareholders) and ensure proper documentation
• Maintain statutory registers and records under Companies Act

• Regulatory & Compliance (Companies Act, FEMA, etc.)

• Assist in ensuring compliance with Companies Act, 2013 and applicable rules
• Support in FEMA compliance, including:
  • Filing of forms with RBI (e.g., FC-GPR, FC-TRS, etc.)
• Track and ensure timely filings with MCA, RBI, and other authorities

• Filings & Documentation

• Preparation and filing of ROC forms (MCA portal)
• Handling XBRL filings (financial statements and compliance-based filings)
• Maintain proper documentation and filing systems (physical & electronic)
• Support in drafting resolutions and corporate documents

• Compliance Tracking & MIS

• Maintain compliance trackers for multiple entities within the group
• Monitor due dates and ensure timely completion of compliances
• Prepare periodic compliance reports and MIS dashboards for management
• Assist in internal audits and compliance reviews

• Corporate Governance & Support Functions

• Support in implementation of corporate governance practices
• Assist in maintaining group structure records and entity-level compliance data
• Coordinate with finance, legal, and external consultants

Other requirements:

• Communication Skills: Strong written and verbal communication, including drafting emails, notices, minutes, resolutions, and corporate documents.

• Attention to Detail: High accuracy in statutory filings, compliance records, documentation, and deadlines
• Technical Knowledge: Understanding of the Companies Act, 2013, MCA filings, and corporate governance; FEMA/RBI knowledge is an advantage.
• MS Office Proficiency: Working knowledge of Word, Excel, PowerPoint, and Outlook.
• Planning & Organisation: Ability to prioritise tasks and manage compliance calendars across multiple entities.
• Analytical Skills: Ability to identify compliance gaps, track pending actions, and resolve documentation-related issues.
• Documentation & Record Management: Ability to maintain statutory registers, corporate records, and electronic and physical filing systems.
• Confidentiality & Integrity: Discretion in handling sensitive corporate and Board-related information.
• Learning Agility: Willingness to learn and stay updated on regulatory changes.
• Work Approach: Proactive, organised, accountable, and collaborative.

Joining Availability: Immediate joiners preferred.