Training admin

Job Description:

1. Training Administration & Scheduling

• Course Scheduling: Plan and coordinate the complete training calendar, including ground school, simulator sessions (FSTDs - Full Flight Simulators), and aircraft training slots.

• Resource Management: Schedule and assign qualified instructors (SFIs/TRIs) for training events, ensuring no conflicts and adherence to duty time limitations.

• Rostering: Manage and publish rosters for trainees and instructors, handling any last-minute changes or requests effectively.

• Logistics: Arrange all training logistics, including booking classrooms, simulator bays, and necessary training materials. For international trainees, this may also include coordinating travel, accommodation, and visa support.

2. Regulatory Compliance & Documentation

• Record Keeping: Create, manage, and maintain all trainee records in the company's Training Management System (TMS). This includes logging attendance, training progress, assessment results, and flight hours.

• Compliance Checks: Ensure all trainees meet the course prerequisites (e.g., valid medical, licenses, previous qualifications) before commencement.

• Audit Support: Prepare and maintain all documentation for internal quality audits and external audits by the DGCA & EASA

• Certification: Prepare and issue course completion certificates, type rating qualifications, and other official documentation to trainees upon successful completion of their programs.

3. Stakeholder & Customer Coordination

• Primary Point of Contact: Serve as the main liaison for trainees, answering inquiries regarding schedules, course requirements, and administrative procedures.

• Instructor Support: Provide administrative support to the instructional team, ensuring they have the necessary materials, rosters, and trainee information for each session.

• Internal Liaison: Coordinate closely with other departments, such as FSTD operations, quality assurance, and customer service, to ensure smooth training delivery.

• Customer Service: Manage relationships with airline customers, providing regular updates on their sponsored trainees and addressing any concerns

This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company’s success, reputation and sustainable growth.

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