Office Manager

At Journi, a creative tech company and Austria's most innovative start-up of 2024, we’re building the world’s #1 most-downloaded printing app. Our app empowers customers to effortlessly create beautiful photo books and other print products. Using AI technology, we automatically create personalized designs based on the content our users want to print. Be part of a team of highly motivated and like-minded individuals who you can learn from - and who are excited to learn from you too! 

We are looking for a part-time Office Manager to join the Journi team! You will work with our Office Management team and support with office related tasks. If you are a working student or looking for a varied part-time role, this could be the perfect opportunity for you!

• Work at least 20h per week from our Vienna HQ.

• Keep the office running smoothly by managing office supplies, restocking fridges, handling small repairs, and ensuring all areas (workspaces, kitchen, common areas) are clean and organized.

• Keep meeting rooms stocked with all necessary materials and supplies.

• Be the go-to person for internal team questions and communications on current or upcoming office-related topics.

• Welcome new team members with a well-prepared desk setup.

• Coordinate with external partners, such as property management and cleaning services, and organize in-house health check appointments with our occupational healthcare provider.

• Handle our device pool: reset/reorder devices, keep record of and hand out new devices in collaboration with IT.

• Take care of plants, balcony flowers, and roof terrace maintenance.

• Support teams across the company, such as:

  • Product Team: Assist with app testing, test product orders, and other recurring tasks.

  • Admin Team: Help with meetings, presentations, business trip planning, and other organizational tasks.

• Plan fun and engaging team activities, be the host of weekly meetings, and organize our annual team trip.

• Manage the reception area, greet guests, and handle mail and parcels.

• Contribute to a positive and happy work culture by fostering team well-being.

• You are a working student, a parent, or someone looking for a flexible part-time job.

• You are fluent in German and English.

• You have a can-do attitude and get things done.

• You are structured, well-organized, and proactive.

• You thrive on new challenges and enjoy varied tasks.

• You are confident in public speaking and have strong communication and presentation skills.

• You use both creativity and analytical thinking to tackle everyday tasks.

• You are eager to learn, open to feedback, self-motivated, and driven to succeed.

• You want to make an impact and take ownership of your work.

A happy team makes for a happy workplace. We wouldn’t be able to do what we are doing without our team and that’s why we offer:

• A fair yearly gross salary in accordance with the Collective Agreement, starting from €36,000 based on full-time hours. Our final offer depends on your experience and qualifications amongst other factors.

Plus, a bunch of awesome social benefits, such as:

• Vacation goals: 25 days off per year, plus 1 extra day for every year you stick around (up to 5 extra days!)
• A space to thrive: a fun, bright and award-winning office built by the Journi Team, complete with ping-pong and foosball tables to blow off steam
• Work your way: enjoy a hybrid working model with 40% home office days and flexible hours (core hours: 10am-4pm Mo-Th; and 10am-2pm Fri). For this position, the flexibility is to a certain degree limited by the requirements of the office.
• Lunch on us: receive a €5.50 Pluxee voucher per working day
• Go places: we reimburse your public transport card for Vienna €365 yearly
• Plan for tomorrow: additional €300 yearly towards your private pension fund
• Team first: join our yearly team-building Journi to exciting destinations
• Mac your life easier: with a company MacBook, also available for personal use
• Refresh and recharge: in-house or online yoga sessions every two weeks
• Stay healthy: regular in-house health check with Haelsi
• Unlock language skills: with a premium Busuu App membership
• Professional development: Access to resources, courses, and learning programs to help you excel in your role
• Fuel your day: fruits, cereals, yogurt, and milk variations — on the house
• Brew up productivity: Italian-style coffee and teas in our coffee kitchen
• Special treatment: enjoy a premium membership on all Journi products

What to Expect After You Apply

1. Intro Call with the People & Culture Team (30 min) 

2. Technical Interview (90 min)

3. Final Interview with our Leadership Team (60 min)

We’d love to hear from you! Please include your CV and cover letter with your application.