Executive and Office Coordinator (Contractor)

This role has a part-time schedule of 15h (approx. 3 half days per week - 09.00 - 14.00 - Monday, Tuesday, Thursday) based in our Dublin office.

Roles & Responsibilities:

• Provide day-to-day administrative support to the General Manager and the Dublin team where appropriate, including handling correspondence, document preparation, and follow-up on action items


• Manage scheduling for internal and external meetings, interviews, and appointments


• Oversee the smooth running of the Dublin office, from supplies and equipment to workspace organisation and vendor coordination


• Contribute to the establishment of best practice office environment benefiting internal and external stakeholders


• Assist with onboarding logistics and coordinating with the HR team on people-related initiatives


• Support internal communications and event coordination


• Handle ad hoc administrative projects and initiatives as needed

Requirements:

• Proven experience in an Executive Assistant, Office Manager, or similar administrative role


• Highly organised, detail-oriented, and proactive


• Strong written and verbal communication skills


• Comfortable juggling multiple priorities and adapting to changing needs


• Proficiency with Microsoft Office Suite and online scheduling tools


• Discreet, professional, and trustworthy with confidential information