Team Administrator - Hiring Now

We are searching for an expert Team Administrator to join our awesome team at Savills in Dublin.
Growing your career as a Full Time Team Administrator is an awesome opportunity to develop exceptional skills.
If you are strong in creativity, decision-making and have the right drive for the job, then apply for the position of Team Administrator at Savills today!

The Company

Savills is at the forefront of the Irish Property market and has been consistently recognised as the leading Irish practice. With approximately 250 employees, Savills Ireland is a full-service real estate advisory firm covering the island of Ireland with offices in Dublin, Cork and Belfast.

Through our parent company Savills PLC, we have an international network of more than 39,000 employees and 650 offices and associates worldwide, offering a broad range of specialist advisory, management and transactional services to clients globally.

The Role/ Location

We are currently recruiting for a Team Administrator within one of our successful and very busy departments, based at 33 Molesworth Street. The team administrator must be proactive and capable of working on their own initiative as well as providing administrative support to a large team. This role requires full daily support of secretarial and administrative duties, diary management and organisation within the department.

Key Responsibilities

• Managing systems, including monitoring enquiries and calendars
• Attending weekly departmental meetings
• Typing of letters, reports, pitches – dictation, ensuring correspondences are properly formatted using correct branding etc.
• Organising travel arrangements
• Assisting in PSA renewals and updating PSRA forms
• Liaising with various departments HR/Marketing and Compliance
•   Booking meeting rooms , preparing for meetings
• General duties and other ad hoc duties as required
• Attending on site launches where required to support sales teams with administrative duties
• Answering telephone enquiries in a professional manner and taking accurate messages.
• Attend weekly departmental meetings – setting agenda, taking minutes, follow up on action points
• Typing of letters, reports, pitch documents, memos etc. Preparing uniform communication templates to streamline requests
• Produce monthly departmental Exec report
• Running mail merges from our database and excel spreadsheets.
• Filing – keeping all files tracked and updated on a regular basis.
• Diary management
• Dealing with email enquiries
• Receiving and sorting post for department
• Arranging all necessary travel arrangements for the team when required.
• Financial budgeting and invoice work for department. Debtors control.
• Liaising with marketing and research departments (reports, brochures, flyers, web page, case studies etc.
• Logging enquiries on database, and ensuring keeping database up to date
• Keep a WIP record (separate to the accounts one) for the department, i.e. the job, property, responsible person
• Assist the team with any additional duties that may arise to meet the requirements of each department and/or office.

Person Specification

• The successful candidate will be goal orientated, flexible, extremely well organised and enjoy working within a challenging and busy work environment
• Be personable and outgoing
• Present well in a corporate environment and have proven customer/client relationship skills
• Have excellent communication and interpersonal skills with the capability of building good relations within other offices across the Savills Group
• Given the sensitive information the successful person will be privy to confidentiality and discretion is crucial

Key Competencies

• Have excellent communication and interpersonal skills with the capability of building good relations within other offices across the Savills Group
• Excellent IT skills in Microsoft Office, Excel and PowerPoint
• Ability to multitask and excellent attention to detail
• Solid database experience
• Excellent organisational skills and ability to prioritise are essential
• Be fluent in verbal and written English
• Given the sensitive information the successful person will be privy to confidentiality and discretion is crucial

Working hours are from 9am to 5.30pm Monday to Friday however it is important to note that flexibility around these core hours will be required on occasions to support the needs of the business.

 

The company is committed to eliminating discrimination and encouraging diversity amongst its workforce. The aim is that the workforce will be truly representative of all sections of society and each employee feels respected and able to perform at their best.

The company does not discriminate on the basis of any protected characteristic i.e. their gender, sexual orientation, marital or civil partner status, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age. The principle of non-discrimination and equality of opportunity applies equally to the treatment of applicants for employment, former employees, visitors, clients, customers and suppliers by members of the company’s current workforce.

The company is committed to a programme of action to bring this policy to the attention of all employees.

Benefits of working as a Team Administrator in Dublin:

● Company offers great benefits
● Advancement opportunities
● Competitive salary