Administration Assistant

Administration Assistant - Training Department

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Carmichael House in Dublin 7 is looking for a Administration Assistant T&C (part-time 20 hours) to join the Training team.

Job Title:Administration Assistant (Part-time 20 hours per week) 

Company: Carmichael 

Location: Carmichael Centre, North Brunswick Street, Dublin 7. 

Department: Training & Consultancy 

Place of work: Remotely, meetings in Dublin 7 once a month. 

Reports to: Training & Development (T&D) Officer Hours of work: 20 hours per week, to be agreed with T&D Officer. 

Job Purpose: Providing administrative support to ensure the smooth running of the Training and Consultancy Unit. 

Key Responsibilities: 

• Database: maintaining mailing lists, updating existing contacts on database, entering & monitoring information. Creating new contacts on the CRM database. 
• Training and consultancy courses administration: dealing with enquiries, maintaining booking system, taking and recording bookings, creating and closing out invoices in correlation with accounts team, invoice collection for bookings, maintenance of bookings via CRM system, sending confirmation e-mails and course reminder e-mails when needed, liaising with eLearning partner for creation of eLearning courses’ profiles. 
• Liaise and send content for social media posts on upcoming training courses to Communications Officer. 
• Design social media marketing content when necessary using Canva platform. 
• Create and schedule fortnightly newsletter for mass mail out. 
• Updating resources planner. 
• Maintain and update relevant sections of Carmichael website. 
• Liaison with trainers re logistics for scheduled courses when necessary. 
• Schedule and prepare necessary items for meetings and training courses. 
• Relevant general office duties: phone calls, photocopying, scanning, filing, etc. 
• Support team by performing tasks related to the department and organization. 

Requirements: 

Essential

• Understanding of Carmichael’s Mission, Vision, Values 
• Understanding of nonprofit Sector and its needs 
• Passionate about nonprofit Sector 
• Excellent administration skills with attention to detail and accuracy. 
• Multi-tasking and time-management skills, with the ability to prioritize tasks. 
• Confident handling personal information. 
• Exhibits polite and professional communication via phone, e-mail, and mail. 
• Must be proficient with Microsoft Office 365 products, especially Outlook, Word, Excel and PowerPoint. 
• Ability to work independently and as part of a team. 
• Desire to be proactive and create a positive experience for others. 

Desirable 

• Familiarity with databases and database management, customer relationship management (CRM) software, e.g. Salesforce. 

b €14,373 per annum based on a 20 hour week. Option to join company pension scheme with employer matching contribution of up to 5%. Annual Leave 96 hours, not including Public Holidays. 

Review: Performance and Job Description Reviewed Regularly

See full job description here.