Administration Lead

• Location: Dublin, Dublin
• Type: Permanent
• Job #41237

Administrative Lead – Permanent – Dublin 4

Here at Osborne, we are currently recruiting for an Administration Lead to join our client’s growing team. Our client is an established, Irish registered charity with a legacy spanning over 60 years. Our client offers a range of support services including education in schools and professional counselling.
The successful candidate will have prior experience within a leadership position in an office environment and have strong knowledge of the not-for-profit sector The Administrative Lead will oversee a small team of administrators, ensuring smooth operations. This role involves close collaboration with the senior management team.
You'll lead and empower a dedicated team of administrators, fostering a positive and collaborative work environment. From managing schedules and data to overseeing office operations, you'll wear many hats and have the opportunity to make a significant impact across different areas.

Salary : €40k – €45k 

Responsibilities:

• Scheduling cross departmental meetings for senior management.
• Organising meeting packs, setting the agenda, taking and circulating minutes as required. 
• Updating and maintaining the website and administrative platforms as needed.
• Assisting in the production of presentations and reports for senior management
• Organising staff inductions, onboarding, resignations, and retirements
• Managing the administration team roster and performance
• Diary and appointment management on behalf of the organisation 
• Ensure client contracts and forms are completed
• Handling telephone and email inquiries regarding services and courses
• Ensuring accurate data entry and client information management on the CRM.
• Liaising with the Finance Team to prepare reports, gather statistics and ensure company compliance
• Prepare and distribute client materials and surveys as needed 

Requirements:

• A minimum of 5 years’ administrative experience with at least 3 years within a leadership position in an office environment.
• Understanding and commitment to the organization’s ethos
• Previous experience taking and circulating minutes of meetings.
• Experience managing social media channels and website.
• Excellent report writing and data management skills
• Strong communication skills (written and verbal) for social media, websites, and newsletters
• Proficient in Microsoft 365, CRM systems and databases
• Excellent report writing and data management skills
• Proficient in Microsoft 365, CRM systems and databases
• Quick learner with adaptability to new IT systems (training provided)
• A full clean driver’s license – please note that travel to 4 centres within the Dublin area may be required on occasion (mileage included)

Benefits :

• Parking and travel expenses reimbursed
• Opportunity to work in a dynamic, supportive environment
• Contribution to a meaningful cause
• Hybrid working
• Flexible working hours
• Pension contribution following probation 

**Please note that a full clean driver’s license is required in addition to the ability to provide administrative cover across the Dublin offices as needed. (travel expenses provided) **

To apply for this position please send your CV along to [email protected] for the attention of Louise.

If you are interested in finding out more about the above role and would like to be considered for this or other suitable roles that we may have available for your skill set – please attach your CV via the link provided. Please submit your updated CV in Word Format
If you are living in Ireland and hold a VALID WORK PERMIT, we would love to hear from you, if however, you do not hold a valid work permit unfortunately we will not be in a position to assist you with your job search. 
Osborne are proud to be an Equal Opportunity Employer

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