Administrative Assistant & Logistics Support

WG NSTAR is a dynamic and growing company with a global footprint. Primarily focused on the semiconductor industry, we provide a platform for you to expand your career with knowledge gained on the job training, and tailored development. We know we need talented people like you that hold similar values, which is why we do not put limits on learning, development, industry, and personal growth. Start your path to a WG NSTAR career today!

The Purpose of the Role

As an Administrative Assistant , you will provide administrative support in key areas throughout the manufacturing process. Your goal is to adhere to standard operating procedures with a focus on safety, quality, people, and customer. Your success will contribute to the facilities throughput while simultaneously developing your own skills in a coveted and highly technical industry. 

Person Specification 

• Highly proficient in Microsoft applications in particular Advanced Excel. Ability to gather data, effectively compile, analyse & report out through pivot-tables, graphs, v-look up, etc.
• System and project management skills: Comfortable with navigating variety of internal and external systems and applications. Effectively manage project deliverables to timelines
• Excellent communication - written and verbal: Ability to communicate and collaborate effectively with multiple suppliers, factory customers, and stakeholders with high level of professionalism

Work Schedule 

39-hour regular working week (Monday to Friday) 

Principal Duties and Responsibilities

• Actively support the onboarding process.
• Track supplier required training to closure. Field incoming onboarding and badging escalations related to badge issues, WIFI access, troubleshooting onboarding issues, communicating proper process for onboarding including Fab access.
• Supplier office and equipment requirements : Manage ordering of phones and laptops where applicable, managing office space and locker allocations, liaising with site services and IT on office and equipment requirements.
• Issue shopping carts for purchase order creation, track and reconcile service purchase orders to ensure they are being invoiced correctly and on time.
• Analyse tool install schedule to forecast upcoming resources and PO requirements for tool installation, conversions and de-install.
• Compile and report out on critical SSP data analysis and KPI's e.g. Safety, Escalations, Headcount tracking, etc.
• Manage Supplier FAQ site and external and internal SharePoint. Maintain Fieldglass and Highwire scope of work management and delegation, and other third party required site applications.

Role Requirements 

• Additional technical data analytics skills such as creating Power BI reports and/or other similar types of data analytics tools. Ability to crunch data and use other data analytical skills to create automated reports and system solutions to drive efficiencies.
• Exhibits skills capable of driving value and improvements in the supply chain areas of cost, quality, availability, and technology
• Diploma in Supply Chain Management, Business or related discipline
• 3+ years of work experience in a Supply Chain, Engineering or Business Administration support role. 

Benefits of Working with WGNSTAR 

• Discounted rates of on-site facilities
• Free on-site car parking 
• Reward & Recognition Programme 
• Employee Assistance Programme 
• Learning and development 
• Opportunities for career progression 

This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job. This job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position. 

WGNSTAR does not require assistance from Recruitment Agencies. Thank you. 

Equal Opportunities Employer 

WG NSTAR is an Equal Opportunity Employer in accordance with The Employment Equality Acts. WG NSTAR places strong emphasis on equal employment, encourage diversity in the workplace, and apply an open-door policy for inclusion of all employees. Our diversity program encourages people from any gender, background, ethnicity, culture, education, and experience to join the company and more importantly build a career through employee development.