Events & Engagement Officer

Events & Engagement Officer

Share

Our new Events & Engagement Officer will coordinate and deliver our busy schedule of regional and national events. 

Title: Events & Engagement Officer

Location: Young Social Innovators, DCU Alpha, Old Finglas Road, Glasnevin, Dublin 11 (Hybrid)

Report to: Activate Programme Manager

Salary: €40,000

Contract: Full-time

The Opportunity

Young Social Innovators (YSI) is a non-profit organisation that believes in the power of youth. Its vision is to empower, equip and inspire young people to change the world for good. Through its programmes, training and events, Young Social Innovators enables young people to grapple with difficult social issues, advocating reform and advancing change. Each year, circa 15,000 young people are supported to explore social and environmental issues that concern them and come up with a variety of responses to these. In this way, Young Social Innovators builds social capital and helps young people create a fairer and more caring Ireland connecting into a wider global movement for change.

As part of YSI’s Learning and Practice team, the Events & Engagement Officer will coordinate and deliver our busy schedule of regional and national events. They will work closely with the Activate Programme Manager to ensure the social innovation experience of young people engaged in our Activate Programme is world class.  Activate is YSI’s core programme, engaging thousands of young people annually in youth led, process based, experiential learning. This position is a critical role within Young Social Innovators working to maintain the status of YSI’s flagship Activate programme. This includes ensuring the smooth delivery of all associated events that are key to the experience of the Activate Programme, including the annual Speak Out Tour, the YSI Den, and the Young Social Innovator of the Year Awards. The Events Officer will also offer support to the wider Team to deliver high quality event experiences for young people and educators as required. 

In addition, this person will be the new Designated Liaison Person for Child Protection at YSI. They will act as the point of contact for any staff member or volunteer who has child protection concerns and will liaise with outside agencies including TUSLA. The designated liaison person should be knowledgeable about child protection and safeguarding. The Events Officer will be provided with training necessary to fulfil this role.

We are looking for a highly motivated, creative and dynamic individual with great attention to detail and a desire to deliver high quality experiences for young people. 

Key Responsibilities:

Event Management

• Conceptualise, coordinate, and execute the planning and delivery of online and live events.
• Manage scheduling, invitations, bookings and registration processes.
• Coordinate and deliver online events, including troubleshooting to ensure smooth experience for participants, stakeholders and sponsors. 
• Draft speech notes and MC scripts.
• Arrange travel, catering and accommodation for those supporting live events.
• Coordinate and liaise with event contractors, vendors, venues and speakers to ensure the success of YSI events.
• Manage budget and contractual arrangements in consultation with and sign off from the Activate Programme Manager.
• Ensure high quality, inclusive, event delivery and superior stakeholder event experiences 
• Ensure YSI events comply with child safeguarding processes and are GDPR compliant.

Recruitment

• Work closely with the Activate Programme Team to drive recruitment into the Activate Programme.
• Support the development of relationships with relevant Activate stakeholders.
• Liaise with Marketing Team in design, coordination and delivery of annual recruitment drive. 
• Work closely with the Learning and Practice Administrator on school communications.

General

• Provide event support across the organisation as required.

The Person

Flexibility and Versatility—You will have a proven ability to plan, manage and deliver multiple projects and deadlines with ease.

Creativity and Innovation-You will have an ability for conceptual, innovative, creative thinking with a drive to get things done.

Communication and Teamwork- You will hold excellent written and verbal communication and presentation skills and be able to work collaboratively with colleagues across the organisation as well as with stakeholders and external agencies/suppliers.

Relationship Builder-You will have excellent interpersonal skills with an ability to foster strong working relationships with colleagues and external stakeholders.

Additional

• Minimum 2-3 year’s experience in a similar events/coordination type role
• Excellent attention to detail with demonstrated experience of project management
• Experience in budget management and reporting is desirable
• Experience working with contracts is desirable
• Demonstrated proficiency in MS Office Suite is essential
• Experience working with Google suite and Trello project management is desirable
• Ability to work quickly and effectively on own initiative
• A proactive and positive attitude to work is essential along with a willingness to contribute to a positive work culture and environment
• A genuine interest working in the non-profit sector and with/on behalf of young people is essential
• Ability to work under pressure managing and prioritising multiple projects simultaneously.
• Full clean driver’s license

Location:DCU Alpha, Glasnevin, Dublin 11.  Some travel may be required to support the work.